Executive Assistant (Creative Agency) Job at Collier Simon in Los Angeles

Role Overview:
We're looking for a dynamic and enthusiastic Executive Assistant to join our team! This role is primarily remote but will require some in-office presence in Hollywood, so being nearby with access to a car is a must. The ideal candidate is a proactive problem-solver who is creative, detail-oriented, and ready to tackle any task with a can-do attitude. You'll be a key player in ensuring our agency runs smoothly, supporting our leadership team, and helping keep everything on track.

Key Responsibilities:

• Provide high-level administrative support to the executive team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Take charge of special projects and initiatives, like company gifting, team events, and holiday activities—bringing a creative touch to every task.
• Occasionally assist with in-office tasks, such as preparing for client meetings and managing office maintenance—making sure everything is in tip-top shape.
• Support the onboarding and offboarding process for employees, including benefit enrollment and account setup.
• Keep our office running smoothly by managing operations like maintaining and ordering equipment, supplies, and subscriptions.
• Coordinate travel, reservations, and itineraries for executives and team members—keeping things seamless and stress-free.
• Maintain inventory of office equipment and supplies, and arrange for repairs and maintenance as needed.
• Run occasional errands and provide in-person support when required near our Hollywood office.

Who You Are:

• A creative, proactive problem-solver with a get-it-done attitude.
• Someone who thrives in a fast-paced environment and loves to bring order to chaos.
• A detail-oriented multi-tasker who can juggle a variety of tasks with ease.
• A natural communicator, both in writing and verbally, who enjoys being the go-to person for getting things done.

Desired Skills and Qualifications:

• Excellent organizational and multitasking skills, with the ability to prioritize and manage time effectively.
• Strong written and verbal communication skills, with a knack for attention to detail.
• Proficiency in Google Workspace, and other digital tools.
• Ability to work independently in a remote setting, with occasional in-office presence.
• Discretion and confidentiality in handling sensitive information.
• Must have access to a car and be available to support in-person tasks in the Hollywood area as needed.

Compensation
$25/hr ($1000/week)
About Us
Collier.Simon is an independent creative agency in the Los Angeles/Hollywood area. We work with our client partners to develop creative solutions that truly move the needle. Clients range from Fortune 500-type household names to up-and-comers across a variety of industries / verticals.

Benefits
Benefits including healthcare, 401K, vacation/PTO policy to be shared in greater detail during interview process.

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