Forvis Mazars, LLP
Seasonal Senior Travel, Meeting & Event Planner
Forvis Mazars, LLP, Charlotte, North Carolina, United States, 28245
General information
Name
IFS - Accounting - Senior Travel, Meeting & Event Planner - Seasonal
Posting Title
Seasonal Senior Travel, Meeting & Event Planner
Ref #
2234086
Date Published
Wednesday, November 13, 2024
City
Charlotte
State
North Carolina
Country
United States
Job Category
Internal Firm Services
Office
Finance (Forvis)
Advertised Location
US-NC-Charlotte
Working time
Full Time
Description & Requirements
The Senior Meeting & Event Planner is part of the firm's Meetings, Events, and Travel team and is responsible for coordinating meetings and training events of varying size and scale for the firm, in addition to supporting the firm's travel program. The ideal candidate has a minimum of 8 years within a corporate meeting and event role is a team player, is detail-oriented with exceptional organizational and project management skills, as well as the ability to multitask and prioritize effectively. This role collaborates with leaders across the firm to provide best-in-class meetings and events.How you will contribute:Collaborate with event owners to understand the objectives and requirements of each eventDevelop and manage meeting budgets, including invoice reconciliation and budget trackingSource and negotiate contracts with suppliers and service providersBuild and maintain event registration and conference websites, communications, and conference apps, in partnership with the Event Technologist on the teamPlan all logistical aspects of meetings and events including but not limited to setup requirements, production, ground transportation, hotel accommodations, food and beverage / BEO, entertainment, offsite events, evening activities, and registration components.Collaborate with other planners on the team on best practices, in some cases supporting each other in the planning and execution of the firm's larger programsCorporate Travel experience preferred, with expertise in vendor relationships and Concur system reporting, in addition to providing support through various tools including online resource center updates and timely responses to travel service desk emails.Develop and maintain relationships with key stakeholders, both internal and external vendors, as well as other industry professionalsProvide onsite execution of meetings when necessary - travel required (approx 20%, ranging from overnight to up to a week at a time)We are looking for people who have Forward Vision and:
Is proactive, a self-starter, and who is an enthusiastic team playerHigh attention to detail and focused on client serviceChange-agileStrong project management and organization skills with the ability to work efficiently, multi-task, and meet deadlinesExcellent verbal and written communication skills and the ability to negotiateMinimum Qualifications:
Bachelor's degree in Marketing, Communications, or a related field8 years or more of experience in a similar roleEvents industry and meeting planning standardsMultimedia and audio-visual equipmentAdvanced Microsoft Office suite application skillsPreferred Qualifications:
Cvent knowledge and experienceTravel industry knowledgeCertified Meeting Professional certification
#LI-CLTSP
#LI-TA1
Name
IFS - Accounting - Senior Travel, Meeting & Event Planner - Seasonal
Posting Title
Seasonal Senior Travel, Meeting & Event Planner
Ref #
2234086
Date Published
Wednesday, November 13, 2024
City
Charlotte
State
North Carolina
Country
United States
Job Category
Internal Firm Services
Office
Finance (Forvis)
Advertised Location
US-NC-Charlotte
Working time
Full Time
Description & Requirements
The Senior Meeting & Event Planner is part of the firm's Meetings, Events, and Travel team and is responsible for coordinating meetings and training events of varying size and scale for the firm, in addition to supporting the firm's travel program. The ideal candidate has a minimum of 8 years within a corporate meeting and event role is a team player, is detail-oriented with exceptional organizational and project management skills, as well as the ability to multitask and prioritize effectively. This role collaborates with leaders across the firm to provide best-in-class meetings and events.How you will contribute:Collaborate with event owners to understand the objectives and requirements of each eventDevelop and manage meeting budgets, including invoice reconciliation and budget trackingSource and negotiate contracts with suppliers and service providersBuild and maintain event registration and conference websites, communications, and conference apps, in partnership with the Event Technologist on the teamPlan all logistical aspects of meetings and events including but not limited to setup requirements, production, ground transportation, hotel accommodations, food and beverage / BEO, entertainment, offsite events, evening activities, and registration components.Collaborate with other planners on the team on best practices, in some cases supporting each other in the planning and execution of the firm's larger programsCorporate Travel experience preferred, with expertise in vendor relationships and Concur system reporting, in addition to providing support through various tools including online resource center updates and timely responses to travel service desk emails.Develop and maintain relationships with key stakeholders, both internal and external vendors, as well as other industry professionalsProvide onsite execution of meetings when necessary - travel required (approx 20%, ranging from overnight to up to a week at a time)We are looking for people who have Forward Vision and:
Is proactive, a self-starter, and who is an enthusiastic team playerHigh attention to detail and focused on client serviceChange-agileStrong project management and organization skills with the ability to work efficiently, multi-task, and meet deadlinesExcellent verbal and written communication skills and the ability to negotiateMinimum Qualifications:
Bachelor's degree in Marketing, Communications, or a related field8 years or more of experience in a similar roleEvents industry and meeting planning standardsMultimedia and audio-visual equipmentAdvanced Microsoft Office suite application skillsPreferred Qualifications:
Cvent knowledge and experienceTravel industry knowledgeCertified Meeting Professional certification
#LI-CLTSP
#LI-TA1