J. Murphy & Associates
Events & Communications Specialist
J. Murphy & Associates, Minneapolis, Minnesota, United States,
Events & Communications SpecialistReports to: Development ManagerFull time: 37-40 hours a week
Key Responsibilities: ClientAttend meetings, events and other related activitiesDevelop a relationship with clients and their staffWork with JMA managers to assist with outreach to clients, project and budget management and to develop and review monthly reportsAssist with monitoring spend (monthly); review monthly report content
BroadlyCreate and assist with fundraising and communications strategies to support annual appeals, campaigns, top donor prospects, and eventsProduce prospect lists for individual givingProvide marketing, communications and branding analysis, recommendations and adviceProvide planning and support for events, as needed including:Registration (entry/tracking, list management, follow up, payment systems set-up)Write event scripts and develop effective PPT presentationsCompose, edit and proof event collateral materials, including but not limited to: sponsorship and silent auction solicitation letters, press releases, invitations, programs, PPT and agendas
Events and Community EngagementExperience managing fundraising eventsIdentify potential event sponsors based on org & affinityExecution of events, including:Auction/game solicitation, organization (bundling) and set up at eventsProgram and event materialsCorporate sponsorship – identification, outreach, follow up, and trackingVenue coordination, menu’s, AV, music, décor, event logistics, planning documentsEvent List project management: queries and mailing lists (from databases and Excel) for invitations, newsletters, communications and fundraising campaigns; mail mergesWrite and create donor solicitation materials for direct mail, email, and social media in partnership with Communications and Development Managers, and external vendors.
CommunicationsCreate calendars and coordinate regular donor communications, including but not limited to quarterly donor newsletters, email and digital correspondence, annual reports, and gift acknowledgments.Write contentImplement organic and paid social media strategies across social channels including Facebook, Instagram, Twitter.Curate and manage social media calendarSupport day-to-day management of social channels (creating content, posting, monitoring and responding to comments and questions, analyzing and reporting campaign results)Implement paid social media campaigns, monitoring results and adjusting budgets and strategies as directedStay current on social media trends and platforms, bringing new ideas and recommendations on how to further enhance clients’ social presence
Development and Individual GivingImplement an annual work plan to achieve individual-giving goals, including:Write wealth screens and set up 1:1 top donor meetings; manage meeting schedules and provide updates and outreachBuild and manage relationships with prospects and donors through personalized cultivation and outreach efforts including in-person meetings, event invitations, and regular communication and acquisition/stewardship efforts.Identify and create cultivation strategies for top prospects; implement these strategies in conjunction with the client’s President/Executive Director, Advancement Director, Board of Directors.
Database and AcknowledgementsGenerate acknowledgments for all gifts to corporate/foundation donorsPerform regular maintenance in client database(s); including updating donor records (contact information, deadlines, guideline updates) keeping organized paper records for reconciliations, audits and general hard copy historyFunder Database management and clean up (Access, Sales Force, E-Tapestry, RE, Donor Perfect, Bloomerang)Assist as needed with database projects
Experience/QualificationsBachelor's degree or equivalent work experienceDevelopment experience working with nonprofit organization(s); private and public sector, grant writing/fundraising experience preferredSelf-starter with strong attention to detail, problem solving skills, and demonstrated ability to be flexible in work assignmentsOrganizational skills including the ability to multi-task, prioritize assignments, maintain data maintenance systems, and meet multiple deadlinesExcellent writing/editing/drafting skills, research and information compilation skillsExcellent interpersonal communication skills, demonstrated ability to work independently as well as with teamsStrong attention to detailExcellent data and computer skills: Microsoft Office Suite, especially Excel
Key Responsibilities: ClientAttend meetings, events and other related activitiesDevelop a relationship with clients and their staffWork with JMA managers to assist with outreach to clients, project and budget management and to develop and review monthly reportsAssist with monitoring spend (monthly); review monthly report content
BroadlyCreate and assist with fundraising and communications strategies to support annual appeals, campaigns, top donor prospects, and eventsProduce prospect lists for individual givingProvide marketing, communications and branding analysis, recommendations and adviceProvide planning and support for events, as needed including:Registration (entry/tracking, list management, follow up, payment systems set-up)Write event scripts and develop effective PPT presentationsCompose, edit and proof event collateral materials, including but not limited to: sponsorship and silent auction solicitation letters, press releases, invitations, programs, PPT and agendas
Events and Community EngagementExperience managing fundraising eventsIdentify potential event sponsors based on org & affinityExecution of events, including:Auction/game solicitation, organization (bundling) and set up at eventsProgram and event materialsCorporate sponsorship – identification, outreach, follow up, and trackingVenue coordination, menu’s, AV, music, décor, event logistics, planning documentsEvent List project management: queries and mailing lists (from databases and Excel) for invitations, newsletters, communications and fundraising campaigns; mail mergesWrite and create donor solicitation materials for direct mail, email, and social media in partnership with Communications and Development Managers, and external vendors.
CommunicationsCreate calendars and coordinate regular donor communications, including but not limited to quarterly donor newsletters, email and digital correspondence, annual reports, and gift acknowledgments.Write contentImplement organic and paid social media strategies across social channels including Facebook, Instagram, Twitter.Curate and manage social media calendarSupport day-to-day management of social channels (creating content, posting, monitoring and responding to comments and questions, analyzing and reporting campaign results)Implement paid social media campaigns, monitoring results and adjusting budgets and strategies as directedStay current on social media trends and platforms, bringing new ideas and recommendations on how to further enhance clients’ social presence
Development and Individual GivingImplement an annual work plan to achieve individual-giving goals, including:Write wealth screens and set up 1:1 top donor meetings; manage meeting schedules and provide updates and outreachBuild and manage relationships with prospects and donors through personalized cultivation and outreach efforts including in-person meetings, event invitations, and regular communication and acquisition/stewardship efforts.Identify and create cultivation strategies for top prospects; implement these strategies in conjunction with the client’s President/Executive Director, Advancement Director, Board of Directors.
Database and AcknowledgementsGenerate acknowledgments for all gifts to corporate/foundation donorsPerform regular maintenance in client database(s); including updating donor records (contact information, deadlines, guideline updates) keeping organized paper records for reconciliations, audits and general hard copy historyFunder Database management and clean up (Access, Sales Force, E-Tapestry, RE, Donor Perfect, Bloomerang)Assist as needed with database projects
Experience/QualificationsBachelor's degree or equivalent work experienceDevelopment experience working with nonprofit organization(s); private and public sector, grant writing/fundraising experience preferredSelf-starter with strong attention to detail, problem solving skills, and demonstrated ability to be flexible in work assignmentsOrganizational skills including the ability to multi-task, prioritize assignments, maintain data maintenance systems, and meet multiple deadlinesExcellent writing/editing/drafting skills, research and information compilation skillsExcellent interpersonal communication skills, demonstrated ability to work independently as well as with teamsStrong attention to detailExcellent data and computer skills: Microsoft Office Suite, especially Excel