ParkHill School District is hiring: Administrative Assistant - Communication Ser

Administrative Assistant - Communication Services, half-time, 9-month positionPurpose StatementThe job of Administrative Assistant - Communication Services is done for the purpose/s of providing confidential administrative and secretarial support to the office of Communication Services; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.This job reports to the Chief Communications Officer.Essential FunctionsAssists in coordinating projects, functions, events and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.Compiles data from a variety of sources for the purpose of preparing reports or information for assigned administrator.Coordinates background check processes for district volunteers and maintains accurate volunteer records to ensure appropriate screening of adults in contact with students.Maintains a wide variety of manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.Participates in a variety of meetings, workshops, and/or trainings (e.g. software upgrades, department meetings, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.Presents information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel.Procures supplies and materials for the purpose of maintaining availability of required items.Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.Responds to a wide variety of inquiries from internal and external parties (e.g. staff, public agencies, parents, vendors, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.Other Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.Job Requirements: Minimum QualificationsSkills, Knowledge and AbilitiesSKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using job related software applications, preparing and maintaining accurate records; computer application skills; interpersonal communication skills; and planning and managing projects.KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; common office machines; concepts of grammar and punctuation; and office methods and practices.ABILITY is required to schedule a number of activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities, communicating with diverse groups, maintaining confidentiality, meeting deadlines and schedules, setting priorities, working as part of a team, and working with frequent interruptions.ResponsibilityResponsibilities include: working in person with a large number of district volunteers during the fingerprinting and background check process, working under limited supervision using standardized practices and/or methods, and tracking budget expenditures. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.Working EnvironmentThe usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.