Assistant Community Manager - The Estates Housing Community Job at Housing Autho

SUMMARY

The Community Manager of The Estates housing community oversees and manages the daily operations of the 425-unit property, ensuring the property is well-maintained and meets standards set by the Housing Authority of New Orleans. This position involves maintaining budgetary responsibilities, providing supervision and leadership to assigned staff, administrative reporting, and maintaining compliance with all HUD and Housing Authority directives, policies and procedures. Community managers work closely with residents, maintenance teams, and external agencies to create a cohesive and supportive community environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

• Reviews and oversees the processing of applications and interviews of prospective residents for all unit types, assignment of dwelling units, leasing functions, and monitoring occupancy and turnaround time of vacant units.
• Supervises the management staff of The Estates community, to include prioritizing and assigning work; approving time, conducting performance evaluations; coordinating staff training; incident reporting, and implementing hiring, discipline, and termination procedures.
• Performs routine internal occupancy audits of all resident's files in order to ensure compliance with admissions and continued occupancy policies, LIHTC rules and regulations, and/or housing management procedures. Makes corrections and adjustments as needed.
• Implements and enforces the provisions of the lease agreement and all HUD and Housing Authority policies, Fair Housing regulations, and guidelines as applicable to all residents, as well as those applicable to employees as codified within the Housing Authority employee manual. Addresses any non-compliant issues swiftly and appropriately.
• Oversees applicant screening, credit and criminal background checks, pre-leasing orientation, eligibility determinations, and all other related activities concerning execution of the lease. Oversees the preparation, processing, and signing of lease agreements and related forms.
• Answers telephones, investigates complaints, and handles inquiries from residents and Authority employees regarding all issues related to the occupancy of the units and related services and tenant support services.
• Counsels residents and works closely with HANO’s Client Services staff to make referrals for resident assistance.
• Monitors the condition of the housing community to ensure the health, safety, and security of the residents, guests, visitors, vendors, and employees. Performs physical needs assessment and supervises any outside contractors working on the property.
• Performs inspections of buildings, grounds, and units to determine repair, service, and other needs; Overseeing the applicable preparation of work orders and reviewing their timely completion by maintenance staff or outside contractor.
• Oversees annual UPCS, housekeeping, move-out and other types of inspections in accordance with Housing Authority procedures.
• Where applicable, implements the Tenant-Based Housing Choice Voucher program rent collection procedures and all reporting requirements pertaining to this procedure.
• Oversees the rent collections process to include timely update of the data system and deposit of collections received at the site. Maintains 99% rent collection efficiency for all residents in occupancy.
• Prepares and oversees the timely and proper preparation of various management reports on a weekly, monthly, and quarterly basis as requested.
• Responsible for initiating procurement procedures with Asset Management leadership to ensure that professional services, support services materials, and supplies are properly procured and executed in a timely manner. Responsible for monitoring contractors, ordering goods, and signing off on all work and purchases.
• Collects and submits data for insurance claims, follows up on repair work of damaged units, and associated tenant relocations.
• Prepares purchase requisitions for services and supplies, manages operating budgets, and prepares operating, housing occupancy, and related reports.
• Oversees the annual and interim re-certifications for Public Housing and LIHTC residents and market lease renewals.
• Prepares and monitors expenditures of the annual site-based budget and maintains accurate financial records for the property, including payroll records, daily bank deposits and control of the cash accounts at the property. Keeps expenditures within the budget limits, and timely arranges for budget revisions when warranted.
• Responsible for the safeguard of all site-assigned HANO assets, including the conducting of inventory, disposition requests for surplus equipment, and procurement of replacement of the assets.
• Initiates court proceedings against residents for cause and for non-payment of rent within time frame allowed by law to expedite cases; sends eviction notices to delinquent residents and follows up on these notices, providing adequate documentation support for Legal to execute evictions for cause.
• Supervises the removal of property for evicted residents.
• Provides or arranges for the training of all site personnel to ensure preparedness for all areas of responsibility.
• Coordinates and attends resident leadership meetings and activities.
• Ensures safety and security protocols are in place and followed at all times.
• Organizes and oversees community-building activities and programs.
• Recommends and executes marketing campaigns for leasing, including promotions and tours of the property and rental units. Responsible for maintaining high occupancy of all unit types. Maintains vacancy information reports as required by HUD and the Housing Authority.
• Maintains knowledge of competition and market conditions effecting leasing and operations and makes recommendations to Asset Management leadership for the marketing models to ensure the property remains competitive and in compliance with applicable federal and state laws.
• Responsible for monitoring the ACOP and site objectives of the de-concentration rules of the Housing Act to ensure an income mix of the tenants is maintained at the site.
• Monitors and enforces the Pet Policy, Satellite Dish SOP and any applicable site-based house rules.
• Responsible for achieving and maintaining optimum performance of the site in applicable agency, departmental, and site-based goals and objectives such as vacancies, work orders completion, inspections conducted, TAR, rent collections, vacant unit turnaround time, zero audit findings, zero regulatory compliance deficiencies, tenant files maintenance, and any other assigned goals and objectives that may be adopted from year to year.
• Remains current on and enforces compliance with all laws, rules, regulations, and leases.
• Performs other duties as assigned including any temporary assignments at other locations or performing other functions commensurate with the qualifications and knowledge of this position.

Education and/or Experience

Bachelor’s degree in real estate, business, public administration, finance, or related field. A minimum of three (3) years of experience in a manager or assistant manager capacity at a housing development or other muti-family property with at least 200 units. Tax Credit, Section 8, market rate, LIHTC and/or Public Housing experience preferred. An equivalent combination of education and experience may be considered. Must possess a valid driver’s license and be insurable under the Agency’s fleet policy.

EEO POLICY STATEMENT

HANO provides equal employment opportunity to all individuals regardless of race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, religion, physical or mental disability, sex (including pregnancy, childbirth, or related medical conditions), gender identity, or gender expression results of genetic testing, or service in the military or veteran status or any other status protected under applicable federal, state or local law. Discrimination of any type will not be tolerated.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.