Design Operations Manager Job at Joseph Molinaro CPA LLC in Key Largo

Operations Captain: Navigating Office and Field Responsibilities 

Overview: We are seeking a dynamic and organized individual to fulfill the role of Operations Manager. This position requires a blend of administrative skills, field management, and proficiency in software tools such as QuickBooks, Microsoft Office, and social media platforms. The ideal candidate will thrive in a fast-paced environment, possess strong communication skills, and demonstrate the ability to effectively manage both office and field-related tasks. 

Responsibilities: 

1. Office Management: 

• Oversee day-to-day office operations, including but not limited to answering phones, managing emails, and maintaining office supplies. 

• Coordinate schedules, meetings, and appointments for staff members. 

• Organize and maintain physical and digital filing systems. 

• Prepare reports, presentations, and correspondence using Microsoft Office Suite (Word, Excel, PowerPoint, Paint). 

1. Field Management: 

• Supervise field staff and ensure timely completion of tasks and projects. 

• Coordinate field operations, including scheduling appointments, dispatching personnel, and managing inventory. 

• Conduct site visits as needed to assess progress and address any issues that may arise. 

• Serve as a point of contact between field staff, management, and clients to ensure effective communication and resolution of issues. 

1. Financial Management: 

• Utilize QuickBooks to manage invoices, expenses, and payroll. 

• Process purchasing, accounts payable and accounts receivables 

• Reconcile accounts, track expenses, and generate financial reports as needed. 

• Assist in budgeting and forecasting for office and field-related expenses. 

1. Social Media Management: 

• Develop and implement social media strategies to enhance brand awareness and engagement. 

• Create and curate content for various social media platforms (e.g., Facebook, Twitter, LinkedIn, Instagram). 

• Monitor social media channels for feedback and engage with followers to maintain a positive online presence. 

1. General Support: 

• Provide administrative support to senior management as needed. 

• Assist with special projects and initiatives as assigned. 

Requirements: 

• Bachelor's degree in business administration, management, or a related field preferred. 

• Proven experience in office management, field operations, or a similar role. 

• Proficiency in QuickBooks, Microsoft Office Suite, and social media platforms. 

• Strong organizational and multitasking abilities. 

• Excellent communication and interpersonal skills. 

• Ability to work independently and as part of a team. 

• Attention to detail and problem-solving skills. 

• Flexibility to adapt to changing priorities and deadlines. 

This role offers an exciting opportunity for a motivated individual to contribute to the success of our organization by efficiently managing both office and field operations while utilizing their skills in QuickBooks, MS Office, and social media management. If you are ready to take on a diverse and rewarding role, we encourage you to apply!