Senior Event Planner - US Job at Flok in San Francisco

Job Title: Event Planner
Location: San Francisco, United States

Hours: Flexible, Project based

Compensation: Project based, minimum rate of $35/hr

About Us:
Were a scrappy growing startup with big ambitions to become the go-to name for every kind of group travel. Currently specializing in corporate retreats, we meet businesses where they are offering a la carte solutions to the event management process. As we build our brand, were looking for passionate individuals to join us on this exciting journey, bringing fresh ideas and an entrepreneurial spirit to provide exceptional service to our customers, help us scale and achieve our big dreams.

Why Join Us?

• Flexible, autonomous work according to your capacity and strengths

• Focus on quality service and customer experience

• Participate in a tight knit community of professionals

• Dedicated team to help with account management and technical support.

• Pick your projects with transparent project rates and flexibility on hours

Job Summary:
We are looking for a proactive Event Planner to develop and execute customized corporate retreats that align with the clients objectives, ensuring a seamless experience from concept to completion. This role allows for autonomy while benefiting from the support of a team of professionals.

Key Responsibilities:

• Vendor Management: Research, negotiate, and secure suitable venues and vendors. Oversee contracts, logistics, and deliverables to guarantee a smooth and successful event.

• Budget Oversight: Manage the event budget meticulously, ensuring all expenses align with the clients financial goals while maintaining the highest quality standards.

• Agenda Creation & Scheduling: Design engaging and productive event agendas. Coordinate schedules for workshops, keynote speakers, activities, and networking opportunities that foster team collaboration and growth.

• On-site Event Management: Provide hands-on support during the retreat to ensure all aspects, from registration to breakout sessions, run efficiently. Address any unexpected issues calmly and effectively. Ensure the proper execution of on-site logistics, including transportation, audio-visual needs, and event materials.

• Stakeholder Communication: Serve as the primary liaison between clients, vendors, and internal teams. Ensure all stakeholders are informed and aligned throughout the planning process.

Qualifications:

• Proven experience in sourcing travel for groups, account management, or a related field.

• Desire for flexible, autonomous work environment

• Strong communication and negotiation skills.

• Ability to manage multiple projects and deadlines efficiently.

• Passion for the hospitality industry

• Proficiency in office software and CRM tools.