Event Coordinator Job at Creative Circle in Boston

Event Coordinator

Location: Boston, MA

Duration: 2-3 months

Hours per week: 40

Hybrid Schedule: 2-3 days on-site (the remainder, remote)

Rate Range: $25-$30 per hour

Timeline for hire: 1-2 interviews + onboarding, likely early December

Position Overview

Our client is seeking an Event Coordinator to manage and support the event team across a variety of tasks for conferences, corporate meetings, and social gatherings (in-person & virtual). The ideal candidate will be responsible for supporting the oversight, planning and implementation of events, ensuring that all logistics are handled smoothly and efficiently to create memorable experiences for our clients.

Key Responsibilities

• Support logistics and execution of field marketing & owned events.
• Manage logistics such as airfare, hotel, catering, registration, audio visual, transportation and activations.
• Track tasks and project assignments to ensure projects stay on schedule and within budget, addressing and communicating any changes as needed.
• Communicate cross-functionally with various stakeholders and vendors to ensure on-time delivery of materials for event sponsorships and event logistics.
• Manage event orders, shipment and organization of event materials, signage, giveaways, name badges, lanyards, and all other ancillary requirements for on-site event needs; attendee/participant swag.
• Manage pre/post event communications to ensure attendees are well-prepared.
• Prepare event data and performance reports as needed
• Travel to events if and as needed (1-4 total max)

Qualifications

• 0-3 years' experience
• Previous experience in event planning and project management.
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Ability to handle multiple projects simultaneously and work under pressure.
• Experience using Google Workspace a PLUS!