American Heart Association is hiring: Event Planning Director in Hackensack

Overview As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career. The American Heart Association is hiring a dynamic Event Planning Director in New York City . You will be located in our beautiful NYC office. This position reports to the Vice President, Business Operations of the Eastern States (ES) Region. This key position has a focus on coordinating event logistics with vendors and staff in NYC to implement magnificent fundraising special events in a multi-million-dollar market. Key responsibilities include heavy contract review and negotiations, supervising an administrative team, managing risk, compliance with organizational policies, and ensuring the efficiency and effectiveness of event operations in NYC and other markets as assigned. Responsibilities Event Support Planning event logistics including sourcing vendors and negotiating contract terms. Regular interaction with the Association legal team to assist with red-lining contract terms and resolving contractual and insurance risk issues. Working with various ES markets to review and consult upon special event risk assessment plans and ensure all is accurately documented and maintained in designated places on SharePoint. Attending in-person events to help with set up, execution, and tear down. Supervision and Training Supervise and train a team of four administrative staff that handle a variety of responsibilities including office management, Board of Directors support, event coordination and execution, event auction execution, event systems set-up and maintenance, CRM/DMS system input and data analysis, and event mass email design. Ensure emails are in compliance with internal branding guidelines, gaming laws, and American Disabilities Act (ADA) for the visually impaired. Financial and Campaign Aptitude Strong experience with financial and donor management systems, financial reporting, and a tenacity to research and resolve detailed transactional discrepancies. Understanding that accurate donor transactions, written commitments, revenue contracts, and timely payments are of the utmost importance and priority and a key function of this position. Ability to analyze and summarize campaign data and present to staff in a way that is easy to understand and actionable for next steps. General Position Expectations Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner. Attention to detail required for formatting, spelling, grammar, and punctuation. Performing other duties as required to support services provided by the Business Operations department. Preparing presentations, instructions, correspondence, and documentation in a timely manner. Working independently and within a team on special nonrecurring and ongoing projects. Qualifications University/College degree or equivalent experience, preferred. A minimum of three years of experience with vendor negotiations and contract review and revisions. Experience in event planning, organizing, consultation, and event management. Exceptional ability to train, coach, and lead an administrative team with the expectation of being hands-on and directly involved in day-to-day tasks as needed. Strong written and oral communication skills. Ability to work with assertive and demanding teams. Exceptional skills in PowerPoint, Word, and Excel (Advanced knowledge and skill with these programs is preferred and are subject to testing). Proven ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work. Required Skills: Proficient in using web conferencing software (Zoom, Microsoft Teams, etc.). Technical and problem-solving proficiency. Excellent verbal and written communication. Training and presentation skills. Strong collaboration skills. Ability to handle multiple projects simultaneously. Ability to objectively evaluate, make effective decisions and develop alternative solutions. Ability to work with cross-functional teams. Strong time management skills. Excellent attention to detail. Ability to lift and/or move large objects (such as boxes). Preferred Skills & Experience: Nonprofit experience. Design skills, preferably in Canva or similar design tools. Proficient in Microsoft SharePoint system. Compensation & Benefits Salary minimum to the midpoint of the range is $69,600 to $90,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association invests in its people. Here are the main components of our total rewards package. Compensation – Our goal is to ensure you have a competitive base salary. Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs. Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance. Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. Tuition Assistance - We support the career development of all employees. The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives. This position not a match with your skills? Click here to see other opportunities. In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment. EOE/Protected Veterans/Persons with Disabilities Join our Talent Community! Posted Date 1 month ago (9/25/2024 12:40 PM) Requisition ID 2024-14275 Job Category Administrative Support Position Type Full Time #J-18808-Ljbffr