Marketing Coordinator Job at Sasaki Associates in Boston

Sasaki is seeking a full-time Marketing Coordinator to join our dynamic 12-person marketing team! As a marketing coordinator at Sasaki, you will play a pivotal role in the execution of high-quality marketing materials for different work streams including but not limited to proposals, qualifications documents, interview materials, and other marketing collateral. You will also support the firm’s business development activities in collaboration with the Marketing Manager.

This is not a SEO, SEM, social media, digital marketing, or product marketing role.

This role will be based in our Boston studio with a flexible hybrid work schedule. In 2022, Sasaki relocated its headquarters to downtown Boston’s historic 110 Chauncy building. Recently awarded with a 2024 IIDA New England Design Award for Workspace, Sasaki designed its new office as a creative incubator with the flexibility to support hybrid work. The new office offers varied workspaces, hybrid-ready meeting rooms, and robust amenities. In keeping with the firm’s ethos of spirited interdisciplinary collaboration, the office design encourages movement and spontaneous interaction across the seven floors it occupies.

Job responsibilities include but are not limited to:

• Leading the pursuit process: holding a kickoff meeting with the team, developing the proposal (including writing/proofreading, layout, and graphic design), and coordinating with the external consultant team

• Maintaining a library of marketing materials, including team resumes and project profiles

• Assisting the Marketing Manager with preparation for pursuit interviews

• Managing project and client data in our CRM database

• Assist with assorted marketing tasks such as conference preparation, event planning, and leading research initiatives on potential clients, competitors, and market trends

We want to hear from you if….

• You have 1-4 years of experience working for an AEC firm. Ideally, you’ll have specific experience working on proposals, including managing multiple deadlines.

• You have demonstrated expertise in communicating the strengths of a company with a large and complex portfolio of work, especially through the RFP/RFQ process.

• You are comfortable talking with people. This role will involve working and strategizing with senior firm leaders, leading kickoff meetings, and communicating with external partners.

• You are organized and detail-oriented. This role requires proofreading, managing deadlines, and adhering to RFP/RFQ requirements. It is critical that you have an organization system that works for you.

• You know your way around the Adobe Suite, especially InDesign. We develop our proposals and qualifications packages in InDesign, with occasional use of Photoshop and Illustrator.

• You are proficient in working with Microsoft Office and Google Workspace.

Desired Skills & Attributes

• Passion for the design industry and urbanism. You will become a subject matter expert quickly and continue to deepen your industry knowledge over time

• Experience using a CRM program or managing a database of project information

• OpenAsset, Deltek Vision or VantagePoint, and Salesforce experience

• Ability to work as part of a larger team, jumping in where needed to help out your fellow coordinators

• Proven experience working independently seeking out answers to complex problems

• Curiosity—there is always more to learn!

Please Submit

• Resume

• Cover Letter

• Portfolio examples (optional)

About Sasaki

Sasaki is a 300-person design firm internationally-recognized for excellence in architecture, landscape architecture, planning and urban design. Through our interdisciplinary design practice, we positively impact the ways people value and interact with their environments. Our award-winning marketing department plays a critical role in Sasaki's success, supporting the firm's business development, project pursuit, and communications activities.