Vellum Mortgage Inc. is hiring: Marketing Assistant in Fairfax

Job Description – Marketing Assistant

Position Overview

The Marketing Assistant will be responsible for supporting marketing initiatives by coordinating events, managing content creation, and handling marketing administrative tasks. This full-time, in-office role requires strong experience in Canva, with preferred experience in CRM management, content creation, copywriting, and Adobe design services. This individual will ensure the smooth execution of marketing efforts and assist with key client, business partner, and employee events.

Position Requirements

• Experience: 1-3 years of experience in event planning, content creation, writing, and/or a similar field.
• Education: High School diploma required; Bachelor’s degree in Marketing, Communications, or a related field preferred.
• Work Condition: Hybrid, Full-Time, overtime as needed.
• Physical Requirement:
  1. Ability to lift and carry boxes weighing up to 20 lbs.
  2. Assist with the setup and breakdown of event materials, which may involve moving tables, chairs, and other event equipment.
• Expectations:
  1. Strong organizational skills, with the ability to multitask and meet tight deadlines.
  2. Creative and detail-oriented, ensuring high-quality execution in both event coordination and content creation.
  3. Excellent written and verbal communication skills, essential for writing copy and collaborating with vendors and team members.
  4. Proactive problem-solver who can adapt quickly to changing needs, especially during live events.
  5. Collaborative team player, but also able to work independently when necessary.
  6. Positive attitude, able to maintain calm under pressure, and motivated to contribute to the success of marketing initiatives.
  7. Attention to detail
  8. Ability to work with deadlines in a fast paced environment
• Responsibilities:

Event Planning & Coordination:

1. Plan and coordinate company events for clients, business partners, and employees.
2. Work with vendors to ensure timely delivery of marketing materials and event supplies.
3. Oversee the setup, execution, and breakdown of events, ensuring all details are handled and executed to company standards.
4. Attend events to assist with logistics, manage promotional items, and ensure successful event operations.
5. Maintain quality control for event-related materials, ensuring cleanliness and proper presentation before and after events.
6. Track and manage event promotional items, ensuring an accurate inventory and timely replenishment.
7. Content Creation & Marketing Support:
8. Write engaging copy for loan programs, event promotions, holidays, and other marketing materials.
9. Design graphics using Canva for digital and print marketing, including flyers, social media posts, and promotional content.
10. Manage internal and external content distribution across websites, email campaigns, and social media platforms.
11. Contribute to social media strategies by creating and scheduling posts, monitoring engagement, and responding to inquiries.
12. Support email marketing campaigns, including drafting email content and maintaining the marketing calendar.

Marketing Inventory Management:

1. Manage and track the inventory of marketing promotional items, ensuring proper storage, checkout, and replenishment.
2. Keep records of inventory usage for events and promotions, reporting any needs for reordering.
3. Administrative & Process Documentation:
4. Handle marketing administrative tasks, such as maintaining reports, documentation, and process files.
5. Write and update marketing processes, ensuring all procedures are clearly documented and followed.
6. Oversee the check-out and replenishment process for promotional items, maintaining a smooth workflow.

CRM & Social Media Management:

1. Assist in managing the company’s CRM system, ensuring accurate data entry, tracking of leads, and timely follow-up.
2. Help maintain and manage the company’s social media accounts, including scheduling posts and responding to inquiries.

Additional Responsibilities:

1. Support the marketing team with day-to-day tasks, including market research, project coordination, and content updates.
2. Ensure brand consistency across all marketing materials and communication channels.
3. Contribute to the development and implementation of marketing strategies.
4. Take on special projects and additional tasks as assigned.