Sleepaway Camp - Media & Logistics Specialist Job at Girl Scouts of Central

Position Summary:

Are you passionate about digital media, logistics operations, and making an impact? We're seeking a dynamic Media & Logistics Specialist to assist in our office and logistical operations at our summer sleepaway camp! You'll take and upload photos of our campers and staff, manage the trading post and assist in financial operations, and communicate with caregivers and campers to help elevate their camp experience. You’ll also assist the Office Manager is maintaining camp logs and documentation, and help to ensure our camp operations run smoothly.

The Media & Logistics Specialist is also a vital part of our camp support staff (management/leadership team); you'll be responsible for making sure that our camp standards are followed, ensuring that everyone - campers and staff alike - gets the most out of their experience. Your influence will set the tone for behavioral standards, demonstrating to everyone how to have an amazing time while respecting the camp's rules.

Embrace a flexible role: Camp life can be pretty spontaneous. Additional and sometimes unexpected tasks are always arising, and adapting to these challenges is crucial to the smooth functioning of camp on a day-to-day basis. In this position, we’re looking for someone who is excited to tackle whatever comes our way, taking on additional responsibilities as requested and also of their own initiative according to their unique skillset and capabilities.

Time Commitment:

This is a seasonal role that requires living on-site for the duration of the appointment.

June 1-3 - At-camp pre-camp training for support staff; live at camp throughout this period

June 4-6 - In-office pre-camp training; commute daily to council office in Baltimore, MD

June 8-20 - At-camp pre-camp training; live at camp throughout this period in Conowingo, MD

June 22-August 8 = Camper Sessions

August 10-12 = All Staff Clean-up

August 13-15 = Support staff final clean and wrap-up

Staff will also have two hours of scheduled time off daily, as well as the opportunity for some nights off with a designated curfew, and at least one day off per week (usually Saturday).

Essential Duties and Responsibilities:

• Keeps orderly and accurate records of camp invoices, business and purchase orders, off-site camp logs, record logs, petty cash receipts, and vehicle gas records and submits these materials to council promptly.
• Works with Office & Logistics Manager to coordinate group photos taking and printing
• Encourage and build campers’ financial literacy skills through trading post interactions.
• Perform daily and weekly inventory assessments to ensure essential merchandise is always in stock. Provide regular feedback to management regarding sales records.
• Coordinate all aspects of the Trading Post with the GSCM store staff, including maintenance, additional ordering, maintaining financial records for merchandise and camper funds week to week, and acting as store clerk.
• Work with program manager and unit leaders on trading post scheduling.
• Assist at the logistics table during incoming and collect travel funds, then sort and distribute for travel programs.
• Contribute to travel program planning and prepare financial necessities for travel, including petty cash, gas cards, etc. along with instructions for these items; ensures return of financial travel materials and reconciles petty cash and gas receipts.
• Confirms camper funds at incoming and makes adjustments as needed.
• Assists Office & Logistics manager in maintaining office sign-out logs (visitors, vehicles, petty cash, gas cards etc.)
• Assists with sorting and distribution of incoming camper and staff mail and preparing outgoing mail.
• Assists with office duties such as answering the phones, taking and relaying messages, sorting mail, and managing emails, as needed.
• Assists in program supplies acquisition and buying.
• Manages trading post refunds after camp sessions conclude.
• Assist in paperwork completion, review, and distribution.
• Adapt swiftly to ever-changing situations, from helping campers overcome fears to handling unexpected weather shifts. Embrace challenges with a positive attitude, thriving in a fast-paced, adaptable work environment.
• Champion the values and vision of the Girl Scouts program, fostering a supportive community and promoting diversity, equity, and inclusion.
• Assist in planning, conducting, and/or participating in pre-camp training, post-camp clean-up, staff meetings, and in-service opportunities, as well as post-season review.
• Uphold the highest standards of safety and quality, adhering to Volunteer Essentials, Maryland Youth Camp Regulations, and American Camp Association accreditation, contributing to a safe and enriching experience for all campers.
• Assist in creation and/or leading of weekly all-camp activities, themes, and opening and closing day activities while upholding the utmost safety and efficiency for the girls and staff.
• Prioritize exceptional customer service for our girls, volunteers, and staff, creating a supportive and welcoming atmosphere.

Camp Staff Requirements:

At our summer sleepaway camp, we're on a mission to make each moment memorable, safe, and enjoyable for both campers and staff. As a team member, you play a crucial role in fostering an environment where everyone thrives. Here is what we value and expect from every staff member:

Embrace the Camp Life

Live on-site throughout pre-camp and opening camp activities, camper sessions, and during closing camp duties, unless otherwise discussed and approved by the Camp Director prior to camp season start. Camp is a rustic environment. Your living quarters may change week to week, and could include tents, cabins, yurts, and other structures with no electricity or running water (although other group buildings do have these amenities). You will regularly need to utilize latrines (an outhouse) and standalone washstands throughout your time at camp. You’ll also encounter other challenges like rapidly changing weather, limited personal space and time, and any number of critters and crawlies, all of which you’ll need to overcome during your time at camp. Please consider your ability to be able to comfortably adapt to this environment before applying.

Be an Inspirational Role Model

Uphold the Girl Scout Promise and Law in your interactions with campers and fellow staff. Lead by example by demonstrating respect, appreciation, and acceptance, ensuring every individual feels valued and included. Embody the spirit of our community by embracing and living by our camp rules and policies and always strive to foster an inclusive and supportive atmosphere.

Flexibility & Adaptability

Embrace spontaneity in programming, ensuring minimal disruption to the camp experience during unforeseen changes to scheduling and day-to-day procedures. Encourage promptness and efficiency among campers and staff, contributing to a smooth-running schedule.

Open Communication and Collaboration

Maintain open and honest communication with supervisors, seeking guidance when needed and addressing concerns promptly. Participate enthusiastically in pre-camp preparations, weekly clean-ups, and post-camp duties as assigned, contributing to a shared sense of ownership and teamwork.

Health and Safety

Actively monitor and maintain hygiene standards for campers and yourself, working in collaboration with the Camp Nurse to address health needs. Report maintenance requirements and incidents promptly via the appropriate channels to ensure a safe and comfortable environment for all. Complete mandated reporter training and submit reports as required. Take responsibility for the cleanliness of shared spaces, fostering a culture of ownership and accountability; remember to always See It, Own It, Do It. Maintain an alcohol and drug-free environment, ensuring a safe and positive atmosphere for everyone.

Skills, Education and/or Relevant Experience:

• Incumbent must be 21 years or older.
• Must have a relevant college degree or demonstrated experience in an office/business management role.
• Must have digital efficacy especially with MS Word, Excel, PowerPoint, and Outlook, email communication, and preferably with customer management systems.
• Must possess excellent verbal and written communication skills, use proper telephone etiquette, and be able to work with individuals and groups of diverse backgrounds.
• Must have financial efficacy and demonstrated experience in recordkeeping.
• Preferred: experience in photography and digital media management.
• Must possess current First Aid and CPR certification or be willing and able to successfully complete training prior to arrival of campers (paid for and arranged by GSCM during pre-camp training).
• Must have excellent interpersonal skills and successfully interact with individuals and groups of diverse backgrounds.
• Must possess excellent verbal communication skills with both children and adults.
• Must possess the strength and endurance required to maintain constant adherence to duties during a 6-day workweek and during 14+ hour days.
• Must have the visual, auditory, and physical ability to quickly identify and appropriately respond to environmental and other hazards related to activities and emergencies at camp, as well as uphold all safety standards.
• Must have a valid driver’s license, with clear driving record, proof of insurability and willingness to drive a 15-passenger van and/or minivan.
• Preferred: lifeguard, ropes (high, low), archery, rock wall, slingshot, and/or canoeing/kayaking certification, or be willing and able to successfully complete training in these areas during staff training.
• Preferred: youth camp medication administration certification, or be willing and able to successfully complete training during staff training.
• Must be able to pass a fingerprint background check and a drug screening before starting employment and beginning summer residency at camp.

Join our team and be part of a transformative experience that goes beyond the ordinary. Embrace teamwork, personal growth, and the joy of creating lasting memories for campers and staff alike at GSCM’s sleepaway camp!