Baldwin Wallace University is hiring: Music Program Coordinator in Berea

Music Program Coordinator

Community Arts School

Full-Time Administrative

Department/Division: Community Arts School

Classification: N – Administrative Staff

Status: Full-time

Work Schedule: 8-4:30 M-F; some evenings and weekends required

Reports To: Director, Community Arts School

NOTES: Total 2023-2024 Enrollment: 1,241

Job Summary: Under the direction of the Director of the Community Arts School, the Music Program Coordinator serves in a team environment to support and coordinate BW Community Arts School music classes, ensembles and summer arts programs.

Essential duties, tasks, and responsibilities:

1. Manage family relationships, faculty and student assistants for all CAS classes and ensembles.

• Grow CAS Music enrollment through a portfolio of offerings that ensures a pathway of musical training and experiences.
• Support faculty and instructors for classes and ensembles.
• Work collaboratively with BW Music Education faculty to support and train BW student assistants, sectional teachers, and service learners.
• Communicate regularly with faculty and conductors, ensuring unified vision and understanding of programmatic needs.
• Provide timely and clear communications to all stakeholders in a proactive and responsive manner.
• Manage logistics of rehearsals and concerts, including stage and rehearsal set-up, concert program production and front-of-house responsibilities.
• Reserve rehearsal and concert spaces in tandem with BW Conservatory staff and external contacts, when appropriate.
• Purchase music as requested by directors and manage preparation of music folders and other classroom materials.
• Oversee CAS music ensemble library and ensure ongoing accuracy of files
• Provide quarterly program financial reports to CAS Director.

1. Plan and Manage summer arts programs.
   • Secure spaces, dorms, dining, field trips, transportation
   • Hire all related student and professional instructors – includes interviewing, contract assistance, training. Assist and advise in hiring of individual camp directors.
   • Create registration, update forms and policies.
   • Set schedules for campers, student counselors, directors and support staff.
   • Order supplies including music, snacks, lanyards, etc.
   • Compose and schedule proactive communication to all stakeholders.
   • Manage one seasonal Summer Camp Chief of Staff.
2. Community Building
   • Strengthen relationships with CAS and BW Faculty to ensure quality and relevance of CAS program offerings.
   • Develop and maintain relationships with area schools to spread awareness about CAS programs.
3. Work collaboratively with Conservatory and CAS faculty and staff.
4. Other duties as assigned.

Qualifications: College degree required; music and/or arts background preferred. Possess excellent writing and communication skills. Proficient with Microsoft & Google products, web/database software, and the ability to learn new applications. Demonstrated organizational skills and the ability to build relationships. Ability to multi-task, meet deadlines, and problem solve.

Working Conditions and Physical Requirements: Work is normally performed in a typical interior/office work environment. No or very limited physical effort required. No or very limited exposure to physical risk.

Compensation: A competitive wage plus tuition benefits.

How to Apply: Review of complete applications will begin immediately and continue until the position is filled. Candidates should submit a resume, cover letter, and three professional references in 1 PDF or Word Document via the To Apply link on BW’s Employment & Careers’ webpage: http://www.bw.edu/employment.

Baldwin Wallace University is an EEO/AA employer and educator. At BW, we support and encourage diversity in a variety of forms. We value and appreciate inclusive excellence in the classroom, within extracurricular activities and as we engage our community partners. Learn more at Diversity Affairs – https://www.bw.edu/about/diversity/.