Publicity Coordinator Job at Westchester Country Club in Rye

WHO WE ARE

Since 1922, Westchester Country Club is an exclusive family-oriented private club located in Rye, New York. Westchester Country Club is among the top country clubs and proudly designated as a Platinum Club of America, ranking #29 out of the top 150 country clubs in the United States.

With over 1,600 members, Westchester Country Club offers world-class facilities including the main club property and the beach club on the Long Island Sound. Club members enjoy two championship golf courses and a 9-hole executive course, comprehensive tennis and squash facilities, various dining options, an on-site fitness facility and indoor pool, and other specialized amenities. Westchester Country Club also has two large banquet rooms, conference facilities, member apartments, and guest accommodations.

ABOUT THIS OPPORTUNITY

We are hiring a full-time Publicity Coordinator to join our Publicity team. The Publicity Coordinator is to play an integral role in supporting the Publicity Director in the planning and execution of Member events and activities. This role will act as a main point of contact for Member inquiries, and will provide seamless and efficient support to the Publicity Director, Publicity team members, and Club Members to assure all activities and events meet and exceed Club standards. The Publicity Coordinator will also lead the Publicity team in the preparation and execution of Summer Camp registration and daily operation, including managing Member inquiries and requests, and overseeing daily Camp activity schedule.

WHAT YOU'LL DO

The Publicity Coordinator must complete all tasks and assignments assigned by the Publicity Director including but not limited to:

• Work closely with the appropriate teams (Sales & Catering, Banquets, Member Dining, etc.) to plan and organize Member events and activities, including reserving space, managing headcounts and accommodating Member requests
• Lead Publicity team in the preparation and execution of Summer Camp registration and daily operation
• Oversee, along with Publicity Director, seamless execution of Member events and activities, ensuring all Member and Guest requests are met
• Assist Publicity Director with the planning, composition, and execution of Club communications, including quarterly magazine, and Executive Office correspondence
• Manage effective communications and maintain working relationship with third-party vendors, acting as main liaison between the team and vendors
• Assist Director of Publicity with booking of third-party vendors for all Member events and activities
• Oversee and manage seasonal Sports Program staff, providing daily support as needed and assuring performance standards are met
• Assist with photography of Member events and activities as needed

WHAT YOU'LL NEED

• Minimum of four years of experience in managing social events required, with experience in a private club, luxury hotel or related hospitality setting strongly preferred
• Bachelor degree in Marketing, Communications, Public Relations, Hospitality or other related field of study
• Proficiency in Mac platform required
• Proficiency in Adobe InDesign and Adobe Photoshop required
• Proficiency in Microsoft Word and Microsoft Excel required
• Must have ability to work a variable schedule, including nights, weekends and holidays
• Strong customer service skills required
• Ability to adapt to computer systems and programs quickly and effectively preferred
• Must be well-organized, detail oriented and a quick problem solver, capable of adapting to changes in real time while maintaining exceptional presentation and results
• Must be able to work effectively within a fast-paced and deadline driven environment, capable of managing several projects at once with maximum efficacy

PAY RANGE

$21.00-$23.00 hourly compensation, commensurate with experience

OUR TOTAL REWARDS

At WCC, we believe that our biggest strength lies in the exceptional people who work for our organization to deliver memorable experiences to our members and their families. We pride ourselves on being a great place to work and providing our team members a meaningful and rewarding career experience with us. We prioritize offering valuable benefits, wellness, rewards and recognition programs, compensation, time off, and resources to support the wellbeing and needs of team members and their families. We refer to these as our "Total Rewards".

• Establish a Healthy Foundation – Several Cigna medical plan options, plus prescription coverage, dental and vision insurance
• We've Got You Covered – 100% company paid life insurance, long-term disability coverage, and employee assistance program
• Protect Against the Unexpected – Voluntary benefits including accident, critical illness, and supplemental life insurance
• Family Members with Four Paws - Pet insurance available to provide dogs and cats with health coverage too
• Build Toward Retirement - 401(k) plan for retirement savings and education sessions to help foster financial literacy
• Work/Life Harmony - Paid time off including vacation and personal days, 11 holidays, and more to enjoy time outside of work, take a break, and care for ourselves or others

ALL team members enjoy free lunch and dinner meals, free parking, a lifestyle discount program, and numerous recognition events and activities throughout the year.