College Event Planner Job at Lehigh Carbon Community College in Schnecksville

Salary: $16.75 - $21.73 Hourly

Location : Schnecksville, PA

Job Type: FT

Job Number: 202400215

Department: President's Office

Division: College Relations

Opening Date: 09/17/2024

Closing Date: Continuous

Job Title

Job Title: College Event Planner
Classification: Operation Support
Work Schedule: Full-Time, Monday through Friday; 8 a.m. to 5 p.m.
Salary Range: $16.75-$21.73
FLSA Status: Non-Exempt

Summary:
Responsible for scheduling/planning all internal and external event activities including being the point person for facilitating room set-ups and facility activities, set-up and operation of audio visual systems for events, and schedules events through a computerized scheduling system for all room locations on main campus. Work involves non-routine, varied and complex duties performed under limited supervision. Work may require working occasional evenings/weekends. Reports directly to the Alumni and Events Manager.

Salary is restricted to above range and will not exceed the maximum of the range. Salary offers are non negotiable and offers are determined and are based upon related work experience submitted on resume.

LCCC Internal candidates must apply within 15 days of posting.

To apply, please submit a cover letter, resume and unofficial transcript through our online application system at www.lccc.edu/jobs

LCCC is an equal opportunity employer and encourages applications from diverse candidates.
Duties and Responsibilities

• Uses appropriate web-based technology to plan and schedule events.
• Enters events into LCCC calendar system.
• Works with college departments and teams as well as external entities to coordinate and accomplish event objectives.
• Serves as liaison to all internal and external customers. Responsible for showing facilities to potential prospects from outside organizations.
• Processes room requests for all events (i.e. meetings, clubs and groups, workshops) requested by faculty, staff, and students.
• Processes room requests for all outside organizations; prepares letters and information packets to be mailed to prospective requestors for room reservations on Schnecksville campus.
• Responsible for helping the requestor coordinate requirements of the event and assisting them with identifying the resources needed: meeting/dining spaces, technology, parking, set-up needs; responsible for coordinating event times and set-up times with Facilities and Maintenance, Caterer, IT (Campus AV), and Security. For external requestors, will work directly with these departments. Will assist internal requestors on how to make these requests.
• Calculate room rental fees for outside organizations; work with Business Office in the processing and tracking of payments; maintains records of billing.
• Maintains room inventory (layout, features, and capacities) using computerized scheduling system.
• Responsible for adding and maintaining all outside organizations and contact information in scheduling system (for main campus and all satellite sites).
• Investigates and suggests alternative space when requested room(s) are not available.
• Maintains files for all room requests - LCCC and outside organizations.
• Utilizes scheduling system to build searches and run utilization reports. Provides annual data on space utilization.
• Maintains inventory of supplies and accessories for the CSC Ballroom and other spaces as needed
• Performs other duties as may be assigned.

Required Qualifications

Required
Education

• High school diploma or GED and one year of work experience; or associate degree from accredited institution of higher education.
• Foreign degrees - must provide a US equivalency report of your degree credentials with your transcript, if not, your resume will not be accepted.

Certifications

• Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)

Work Experience

• Must have experience with computer software platform or have skills to learn technology required in this position.
• Strong working knowledge of MS Office - Word, Access, and Excel.
• Must be able to lift tables, chairs, boxes.
• Must have good judgment skills to troubleshoot challenges.

Knowledge, Skills, Abilities

• Excellent organizational skills
• Multitasking skills are essential.
• Must possess a high level of the following work skills and behaviors: teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and knowledge.

Preferred Qualifications:

• Demonstrated experience with event planning and support desired
• Bilingual (Spanish)
• Experience with 25Live software desired.

• Strong customer service experience preferred

Lehigh Carbon Community College provides the following benefits to full-time staff:
1. Health Insurance -Medical benefit/Prescription Drug/ and Dental benefit plans covering full-time staff, spouse, and dependents.
2. Vision
3. Flexible Spending Account
4. Life and Accidental Death Dismemberment - A term life and A.D. &D. insurance policy equal to two times the employee's salary will be provided.
5. Long-Term Disability Insurance
6. Vacation/Sick/Personal Choice Days
7. Employee Assistance Program
8. Education Assistance Program
9. Tuition Waiver for Lehigh Carbon Community College
10. Retirement
11. Bereavement Leave
12. 13 Paid Holidays

01

Do you hold a high school diploma or GED and one year of work experience or an associate degree from an accredited institution?

• Yes
• No

02

Do you have experience with computer software platform or the skills to learn the technology required in this position?

• Yes
• No

03

Do you have strong working knowledge of MS Office (Word, Access, and Excel)?

• Yes
• No

04

Are you an LCCC employee?

• Yes
• No

Required Question