Contract Studio Administrative Assistant Job at Easy Recruiter in Elgin

About the job Contract Studio Administrative Assistant

We are looking for a mature individual with high energy, excellent coordination skills and a pro-active nature who can anticipate superbly. In this role, youll assist in keeping Bungie operating smoothly. You will provide an effective administrative support service for our team, while ensuring confidentiality at all times. If you are process oriented, have a keen eye for detail, and enjoy connecting with employees regularly, this is the position for you.

Estimated Duration: 12 Months

• This position is full time in our Bellevue office and we currently require all employees onsite to be fully vaccinated

• Aid in coordinating fulfillment of onboarding new employees, deploying equipment and new hire swag
• Aid in the upkeep of the Swag Room including tracking available stock and coordinating with appropriate team members
• Organize, schedule, take notes, and track tasks for meetings and appointments
• Act as a go-to person for employee questions/concerns, answer when appropriate, or direct to correct person or department when necessary
• Coordinate departmental onsite and offsite meetings
• Purchase and stock snacks for kitchens, order food and beverages for meetings and events.
• Upkeep kitchen cleanliness, maintain conference and meeting rooms, stocking supplies stations, keeping rooms clean and organized
• Ship and distribute company mail and packages
• Assist various teams with special projects throughout the studio

• Demonstrated work experience in a fast-paced environment
• Thorough knowledge of Microsoft applications, especially Outlook and Office
• Flexible work schedule to accommodate overtime, including nights and weekends, as needed
• Able to lift on occasions up to 40 pounds
• Strong work ethic
• Attention to detail and accuracy
• Flexibility and adaptability, reliability, punctuality
• Discretion (this role may involve dealing with confidential information)

• Event coordination experience