Kelly
Marketing Operations Coordinator (Hybrid)
Kelly, Horsham, PA, United States
Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly® comes in. We’re seeking a Marketing Operations Coordinator to work at Janssen Pharmaceuticals in Horsham, PA. Sound good? Take a closer look below. We’re here to help you find something great that works for you—so you won’t miss a moment of what really matters in your life.
Salary/Pay Rate/Compensation: Competitive pay based on experience.
Shift: Monday-Friday, 8am-5pm, Hybrid (3 days onsite, 2 days WFH)
Location: Horsham, PA
Benefits: Med/Den/Vis, 401(K), PTO, Paid Holidays
Why you should apply to be a Marketing Operations Coordinator:
• Competitive pay based on experience.
• Opportunity to work with a premier pharmaceutical company.
• Chance to contribute to the operational efficiency of marketing efforts.
• Collaborative and dynamic work environment.
What’s a typical day as a Marketing Operations Coordinator? You’ll be:
• Supporting Marketing Operations Leaders, Thought Leader Liaison, and Brand Marketing in achieving operational objectives and timelines, including Totality documentation, contracting, and budget tracking.
• Managing transactions in Totality, the system of record for capturing value transfers to Healthcare Professionals/Providers (HCPs), ensuring accurate, complete, and timely documentation.
• Coordinating Healthcare Compliance (HCC) review by gathering required information, creating Totality transactions, and facilitating responses to additional information requests.
• Monitoring and tracking contracting, procurement, and HCC approval processes, ensuring all transactions are properly documented and closed.
• Coordinating the review and approval of projects involving value exchange with HCPs, customers, and medical institutions, consolidating Healthcare Professional (HCP) spend to support transparency and federal/state reporting requirements.
• Maintaining comprehensive documentation for HCP transactions in a central location and assisting Project Owners in transaction preparation, verifying supplier ID, HCP Incentive Compensation, business units, and securing necessary documents.
• Identifying and resolving issues impacting transaction submission or closing.
• Maintaining and updating the calendar of Regional Conferences, reviewing prospectuses to identify necessary materials and requirements for each event.
• Collaborating with partner agencies and brand teams to procure and prepare required materials, coordinating the creation and distribution of marketing communications, including eblasts, videos, and emails.
• Overseeing the coordination and management of specific materials or specifications provided by stakeholders.
• Supporting financial and budget tracking for projects, partnering with finance for reconciliation of payments, budget reclasses, invoices, and purchase orders.
• Providing weekly project status reports and recommending process improvements.
• Acting as a resource to troubleshoot and solve issues across Marketing Operations/GI Marketing Operations tactical applications.
• Assisting with data entry, purchase order and contracting support, speaker bureau operations support, and overflow opportunities for the marketing operations team.
This job might be an outstanding fit if you:
• Have a Bachelor's degree in a relevant field such as Marketing, Communications, or a related field, or equivalent combination of education and experience.
• Have a minimum of 1 year of project management and process development experience and at least 3 years of relevant experience in the healthcare industry.
• Have knowledge of the healthcare compliance environment and budget management in the healthcare industry (preferred).
• Have strong organizational and project management skills with the ability to manage multiple tasks and deadlines.
• Have excellent communication and collaboration skills for effective teamwork with internal and external partners.
• Have keen attention to detail and a proactive approach to problem-solving.
• Have proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Word.
• Have experience with Ariba (or related accounts payable system), Aravo, and Totality (preferred).
What happens next:
Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be a Marketing Operations Coordinator today!
#GRACE
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Salary/Pay Rate/Compensation: Competitive pay based on experience.
Shift: Monday-Friday, 8am-5pm, Hybrid (3 days onsite, 2 days WFH)
Location: Horsham, PA
Benefits: Med/Den/Vis, 401(K), PTO, Paid Holidays
Why you should apply to be a Marketing Operations Coordinator:
• Competitive pay based on experience.
• Opportunity to work with a premier pharmaceutical company.
• Chance to contribute to the operational efficiency of marketing efforts.
• Collaborative and dynamic work environment.
What’s a typical day as a Marketing Operations Coordinator? You’ll be:
• Supporting Marketing Operations Leaders, Thought Leader Liaison, and Brand Marketing in achieving operational objectives and timelines, including Totality documentation, contracting, and budget tracking.
• Managing transactions in Totality, the system of record for capturing value transfers to Healthcare Professionals/Providers (HCPs), ensuring accurate, complete, and timely documentation.
• Coordinating Healthcare Compliance (HCC) review by gathering required information, creating Totality transactions, and facilitating responses to additional information requests.
• Monitoring and tracking contracting, procurement, and HCC approval processes, ensuring all transactions are properly documented and closed.
• Coordinating the review and approval of projects involving value exchange with HCPs, customers, and medical institutions, consolidating Healthcare Professional (HCP) spend to support transparency and federal/state reporting requirements.
• Maintaining comprehensive documentation for HCP transactions in a central location and assisting Project Owners in transaction preparation, verifying supplier ID, HCP Incentive Compensation, business units, and securing necessary documents.
• Identifying and resolving issues impacting transaction submission or closing.
• Maintaining and updating the calendar of Regional Conferences, reviewing prospectuses to identify necessary materials and requirements for each event.
• Collaborating with partner agencies and brand teams to procure and prepare required materials, coordinating the creation and distribution of marketing communications, including eblasts, videos, and emails.
• Overseeing the coordination and management of specific materials or specifications provided by stakeholders.
• Supporting financial and budget tracking for projects, partnering with finance for reconciliation of payments, budget reclasses, invoices, and purchase orders.
• Providing weekly project status reports and recommending process improvements.
• Acting as a resource to troubleshoot and solve issues across Marketing Operations/GI Marketing Operations tactical applications.
• Assisting with data entry, purchase order and contracting support, speaker bureau operations support, and overflow opportunities for the marketing operations team.
This job might be an outstanding fit if you:
• Have a Bachelor's degree in a relevant field such as Marketing, Communications, or a related field, or equivalent combination of education and experience.
• Have a minimum of 1 year of project management and process development experience and at least 3 years of relevant experience in the healthcare industry.
• Have knowledge of the healthcare compliance environment and budget management in the healthcare industry (preferred).
• Have strong organizational and project management skills with the ability to manage multiple tasks and deadlines.
• Have excellent communication and collaboration skills for effective teamwork with internal and external partners.
• Have keen attention to detail and a proactive approach to problem-solving.
• Have proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Word.
• Have experience with Ariba (or related accounts payable system), Aravo, and Totality (preferred).
What happens next:
Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be a Marketing Operations Coordinator today!
#GRACE
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly®.
You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.