Marketing & Events Administrator Job at ABM Industries in Atlanta

Job Description

Reporting directly to the Senior Vice President and Chief Marketing Officer, the Marketing & Events Administrator provides executive support in a one-on-one working relationship to the SVP and Chief Marketing Officer, and other SVP/VP Sales and Marketing leaders on ad hoc basis.

The Marketing & Events Administrator serves as the primary point of contact for internal and external constituencies on all matters pertaining to the SVP/Chief Marketing Officer and other SVP leaders and works closely with the Executive Admin staff to support other executives when needed. Primary duties include travel coordination, meeting and calendar coordination, Department meetings, team community or social gatherings, expense management and department administrative duties.

In addition to executive support, this role works closely with the Experiential and Events team on all administrative support related to branded events, client hospitality and trade conferences. You will interface with executive leaders across the organization as well as internal and external partners, suppliers and trade associations, and supporting technology platforms.

Responsibilities:

Executive support:

• Provides administrative support in a variety of areas to the Chief Marketing Officer and SVPs of Sales that are focused on increasing the efficiency of the executives.
• Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration.
• Extensive coordination of calls, interview and meeting schedules, itineraries, and domestic and international travel arrangements.
• Manages expense report and department invoice processing and tracking.
• Develops a broad knowledge and understanding of the company's operations and business objectives.
• Serves as a member of the EA team in support of C-level executives. Works as a collaborative team member to solve issues and create excellence in the EA community.
• Plans, coordinates, and schedules meetings, coordinates and manages logistics
• Communicates directly and on behalf of the assigned executives with his/her staff on matters related to department and company initiatives.
• Professionally coordinates smooth communications between the assigned executive and internal/external business groups and functions, demonstrating leadership to maintain credibility, trust, and support.
• Handles inquiries and calls from outside of the company in a manner that is respectful while maintaining appropriate confidentiality and discretion, including discerning appropriate delegation of responses to other executives and team members.
• Prioritizes conflicting needs and handles matters expeditiously and proactively.
• Follows through on projects to successful and timely completion; and
• Together with other C-level Assistants, serves as a role model for the executive administrative function at ABM.
• Assist with ad hoc projects related to the administration and operation of the sales and/or marketing function (e.g. advertising requests, photo shoots, presentations, etc)

Events support:

• Oversee the Experiential Marketing email inbox and manage inbound events support requests
• Coordinate all events and trade conferences invoicing and processing as part of Department invoice management
• Manage and maintain national/regional events calendar on intranet
• Assist with entertainment ticket and hospitality requests within the organization
• Manage internal access to the event asset platform
• Coordinate updates and reports for merchandise and exhibits platforms and new hire kits as requested
• Coordinate event lead lists across marketing and inside sales as part of event management and assist with photo shoot planning and preparations
• Assist with events communications to field teams and regional/field asset update or guidance
• Assist with securing team member memberships to our industry partner associations/organizations
• Assist with team member logistics for client facing events

Requirements:

• Bachelor's degree or equivalent work experience.
• Minimum of 5 years' experience as an Executive Assistant in a large corporate environment supporting multiple C-Suite executives.
• Expert proficiency in MS Office, specifically PowerPoint and Outlook as well as the aptitude to learn new programs as needed.
• Proficiency in expense management systems and corporate travel booking platforms.
• Strong track record of professional integrity.
• Proven organizational skills, including the ability to manage a dynamic work volume.
• Exceptional communication skills (written and verbal), including the ability to handle a large volume of emails
• Strong Customer Focus - external and internal.
• Previous experience with high volume national and international travel arrangements.
• Solid self-initiative and motivation, and demonstrated ability to achieve goals independently, including analyzing situations and establishing priorities.
• Ability to multi-task with attention to detail in a fast-paced, team-oriented environment in which priorities can shift quickly.
• Demonstrates good judgment and ability to maintain the highest level of confidentiality.

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management

ABM has instituted a flexible work environment that promotes collaboration in the office three days per week. This arrangement is subject to change along with business or department needs. The work location will be at 4151 Ashford Dunwoody Road, Atlanta, Ga 30319.

About Us

ABM (NYSE: ABM) is one of the world's largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM's comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries - from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit www.abm.com.

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com ABM does not accept unsolicited resumes.