City of Charlottesville, VA is hiring: Library - FT Supervising Technical Servic

Salary : $43,742.40 Annually

Location : Charlottesville, VA

Job Type: Regular Full-Time

Job Number: 241100013

Department: Jefferson-Madison Regional Library

Division: Branch Operations

Opening Date: 12/03/2024

Closing Date: 12/27/2024 5:00 PM Eastern

Bargaining Unit: N/A

General Summary

Jefferson-Madison Regional Library is seeking candidates to be considered for the full-time position of Supervising Technical Services Librarian.

The preferred starting salary for this position is $21.03 Hourly and $43,742.40 Annually. This is a full-time, non-exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, and continuing education/training opportunities.

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.
• The City of Charlottesville manages its own retirement system and does not participate in VRS; however, the City has a Portability Agreement with VRS and there are certain provisions that must be met. If questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

This position performs professional managerial duties by overseeing system-wide receiving and processing of library materials and assisting in the maintenance of the integrated library system database for the Jefferson-Madison Regional Library (JMRL). Work is performed under the limited direction of the Technical Services Manager.

For more information about the Library and this position please go to:
Essential Responsibilities and Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The JMRL retains the discretion to add to or change the duties of the position at any time.

• Provides cataloging and processing services and other assistance region-wide to library staff.
• Supervises, coaches, trains, motivates, and evaluates the performance of staff and volunteers; interviews, selects, assigns work, and administers disciplinary action to subordinate employees in accordance with established personnel policy and procedures. Establishes professional standards for work quality, quantity, performance, and accountability.
• Manages support staff, assists in the coordination and workflow between departments, and performs all functions associated with opening/closing daily department operations.
• Assists with complex problems and or situations and provides technical expertise.
• Oversees and participates in the maintenance of the item database with a focus on processing materials.
• Edits and creates original metadata records for library materials using specialized software, encoding standards, and descriptive standards.
• Manages department workflow in cooperation with cataloging, acquisitions, and collections staff. Monitors the cataloging queue and the processing queue and makes adjustments to workflow based on situational and seasonal needs. Expediates materials based on staff requests, upcoming programs, or other situational needs.
• Addresses requests from staff in other departments ranging from updating the processing of physical materials, changing database records, or special projects.
• Manages equipment and supply inventory of specialist team by performing supply spot checks and evaluating when new equipment would improve processing.
• Reports statistics.
• Utilizes computer hardware/software applications to prepare attractive and accurate spine labels, item stickers, and item inserts.
• Manages branch/department in absence of manager including scheduling, monitoring staff duties, attending meetings, and preparing paperwork.
• Responsible for appropriate use and maintenance of JMRL equipment, tools and other resources, including work time.
• Regular and reliable attendance.

Other Duties:

• Performs additional duties to support operational requirements as apparent or assigned.

Education, Experience and Skills

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

• Eligibility for professional certification in the Commonwealth of Virginia within the first 2 years of employment, AND 3 years of library work experience, including cataloging and processing of library materials.

OR

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Certifications/Licenses/Other Requirements:

• Required to successfully pass a pre-employment background check.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS:
Job Knowledge:

• Knowledge of the principles and procedures of professional library work including best practices of cataloging and classifying all formats of library materials.
• Knowledge of integrated library system software and digital cataloging.
• Knowledge of MARC records.
• Knowledge of Anglo-American Cataloging Rules (AACR2).
• Knowledge of Resource Description and Cataloging (RDA).
• Knowledge of and ability to use library's print and electronic resources.
• Knowledge of and ability to implement library policies and procedures associated with the item database and integrated library system.
• Knowledge of computer databases used in cataloging library materials.
• Knowledge of circulation computer hardware and other technology associated with circulation of library materials and the ability to troubleshoot.

Reading:

• Intermediate: Ability to read and understand written materials such as newspapers, magazines, journals, multi-step instruction manuals, and reference materials.

Writing:

• Intermediate: Ability to write reports, prepare materials such as business letters, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.

Math:

• Intermediate: ability to deal with number systems; simple formulas, practical application of fractions, percentages, ratios/proportions, and measurement.

Communication Skills:

• Intermediate: Ability to develop effective relationships with coworkers and others. Contacts that may involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Independence and Decision-Making:

• Requires Limited Direction: normally completes work according to their own judgment, requesting supervisory assistance occasionally. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.

Technical Skills:

• Skilled: comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities. Intermediate skill in Microsoft Office applications and/or departmental software.

Fiscal Responsibilities:

• No budgetary/fiscal responsibilities.

Supervisory Responsibilities:

• Supervises and monitors performance for a regular group of employees or department. Provides input on hiring, discipline, work objectives/goals, performance evaluation and work assignments.

Other Characteristics:

• Strong public service orientation.
• Working closely with others as part of a team.
• Performing multiple tasks simultaneously.
• May require dealing with angry, frustrated and/or upset individuals.

Physical Conditions & Additional Information

Physical Demands:

• Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull or otherwise move objects.
• Work requires pushing/pulling, standing for extended periods, stooping, bending, and carrying.
• Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).

Machines, Tools, Equipment, Software and Hardware:

• Typically requires use of standard office equipment and telephone, and related software and hardware; uses book trucks, carts and bins, and any other equipment as appropriate or as assigned.

Work Environment:

• Work is performed in office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
• The noise level in the work environment is usually quiet.

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City's policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City's policy prohibiting employees from testing positive for marijuana.

SUMMARY OF EMPLOYEE BENEFITS
Updated July 1, 2022

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

1. LEAVE:

• Vacation:
  • 3.09 hours accrued biweekly0 - <3 years
  • 3.85 hours accrued biweekly3 - <5 years
  • 4.62 hours accrued biweekly5 - <10 years
  • 5.40 hours accrued biweekly10 - <15 years
  • 6.16 hours accrued biweekly15 - <20 years
  • 6.93 hours accrued biweekly20 - <25 years
  • 7.70 hours accrued biweekly25+ years
• Sick:
  • 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation
• Holidays:
  • 14 paid holidays per calendar year (13 observed and 1 floating)

2. INSURANCE:

• Aetna Medical -
  • Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:
    • HMO: $0 premium for employee only coverage
    • POS 1: Employee-only premium of $36.28 per biweekly pay
    • POS 2: Employee-only premium of $13.02 per biweekly pay
      • (Dependent coverage is available but the cost of the premium is not subsidized.)
  • Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)
  • Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)

• Dental (Delta Dental)
  • No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.
  • Diagnosis and Preventive100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%
  • Primary$50 deductible, 80/20
  • Prosthetic & Complex Restorative$50 deductible, 50/50
  • $1,500 maximum annual benefit
  • $1,000 Orthodontic Benefit
• MetLife Vision Plan: Optional
  • Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.
  • Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;
  • $130 allowance for frames, after co-pay, plus additional discounts where accepted.
• Life:
  • Two times annual salary (paid by the City)
  • Optional supplemental life available for employee, spouse, dependents (paid by employee)
• AFLAC: Optional
  • Cancer/accident/short term disability/intensive care insurance (paid by employee)

• Long Term Disability
  • Protection from income loss due to long-term illness or injury (paid by the City)

3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.

• Pension:
  • Choose from two options:
    • A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.
    • A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees)

• Supplemental:
  • Deferred Compensation (457) - employee contribution

4. OTHER BENEFITS:

• Flexible Spending Accounts:
  • Health Care Expenses
  • Dependent Care Expenses
  • Parking/Mass Transit Expenses
  • Parking Subsidy of $50 per month
• Wellness Programs:
  • Gym Reimbursement Program
  • Monthly On-Site Nurse and Annual Flu Shots
  • Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes
  • Weight Watchers at Work
• Bike Commuter Program:
  • Reimbursement of up to $20 per month for reasonable bike commuting expenses
• Employee Assistance Program:
  • A variety of confidential, personal professional services for you and your family available 24 hours a day.
• Tuition Reimbursement Program:
  • Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.

01

Select the statement below that best reflects your education and experience:

• I have at least 3 years of library work experience, including cataloging and processing of library materials, AND will have eligibility for professional certification in the Commonwealth of Virginia within the first 2 years of employment.
• I have an equivalent combination of education and experience that may be considered in lieu of the specific requirements listed above.
• None of the above.

02

To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

• Yes
• No

03

I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

• Yes
• No

Required Question