Senior Audio/Visual Project Manager Job at A-V Services, Inc in Chicago

A-V Services is seeking an experienced Project Manager to oversee the end-to-end execution of audio-visual (A/V) multimedia projects. The successful candidate will manage multiple projects simultaneously, ensuring timely delivery, quality, and budget adherence.

Key Responsibilities:

Project Planning & Vendor Management:

• Review and interpret project documentation, including test fit drawings, to develop detailed A/V deployment plans covering room types, quantities, and layouts.
• Create High-Level Estimates (HLE), and comprehensive A/V Plans and coordinate with project team for funding approval.
• Create executive summary presentations for stakeholders.
• Develop detailed project scopes and Bills of Material (BOM).
• Create Requests for Proposal (RFP) packages for distribution to vendors.
• Evaluate pre-bids and final bids, providing leveling feedback, and utilizing scorecards to award single vendor.

Stakeholder & Vendor Management:

• Conduct discovery calls with line-of-business leadership to validate A/V Plans, ensuring alignment with project requirements.
• Coordinate findings with internal project team to validate the A/V plan. Communicate any changes, along with potential cost or timeline impacts to the project team.
• Create and communicate preliminary timeline/task durations with project team to ensure proper schedule coordination.
• Onboard and engage with AV design consultants throughout the design phases.

Project Execution & Control:

• Lead project kickoffs, ensuring all parties are aligned on the A/V Plan, scope, and milestones.
• Overseeing vendor activities, including drawing reviews and schedule confirmations, ensuring adherence to project timelines and quality standards.
• Conduct site visits as required, monitor and control project progress, manage risks, and implement changes as necessary, demonstrating agility and confidence in decision-making.
• Provision, configure and whitelist internal OFE devices such as IPTV, digital signage, conferencing codecs and computers.

Quality Control & Project Closeout:

• Coordinate quality control visits with commissioning team, and manage handover process, including end-user training.
• Compile all closeout documentation, finalize vendor payments and complete project closure tasks.

Qualifications:

• 3-5 years of experience in commercial A/V integration and A/V Project management.
• Proficient in Word, Excel, MS Project. Working knowledge of Smartsheet is a plus.
• Experience with Logitech, QSC, Crestron, Extron, Shure, Sennheiser and other relevant A/V technologies.
• Strong understanding of A/V design/implementation best practices, and project management principles.
• Strong technical understanding of AV integrated systems and ability to manage field challenges.
• Base-level design & engineering experience to effectively communicate infrastructure requirements to architects and project teams.
• Proven ability to make confident decisions in dynamic, high-pressure environments.
• Ability to travel as needed.
• Ability to excel in a corporate environment.
• Ability to multi-task.

Full Time Position has benefits including employee stock ownership plan (ESOP), competitive and comprehensive health insurance, life insurance, dental program, 401k, short-term and long-term disability insurance, FSA, HRA, Commuter Benefit Card, full paid vacations, and paid holidays.

A-V Services Inc. provided the following inclusive hiring information:

We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity, language, national origin, physical and mental ability, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.