Event Planner Job at Linux Foundation in San Francisco

Job Description

We’re looking for a highly-organized and results-driven Event Planner to join our team, working within our Event Services group which provides event management and operations as-a-service for open source projects and foundations hosted here at the LF. This position reports to an Event Manager and will own various logistical responsibilities while collaborating as part of a larger team, along with fully owning the successful production and delivery of some smaller events.

Qualifications:

• The ideal candidate must be an event professional with a minimum of 4 years events experience, strong strategic and tactical skills, and the ability to successfully execute events and programs, both on their own and with a team.
• The position requires overnight and weekend travel to events both domestically and internationally (~30%).

What You Will Work On:

• Plan, manage and successfully deliver B2B events and conferences, both wholly and as part of a larger team. This includes in-person, virtual, and hybrid events around the world.
• Event management tasks will include: space planning, F &B, AV, staff scheduling, internet, stage design, health and safety protocols, attendee communications, attendee experiences, and branding/environmental design.
• Work collaboratively with other team members, across the organization, with community members, and with vendors.
• Create new, or update existing processes, documentation, timelines, and to-do lists where it relates to event responsibilities.
• Create and proofread event materials (including copywriting) for website, signage, registration, attendee/speaker/sponsor communications.
• Provide on-site support for events, including overseeing execution of areas of pre-planning responsibility as well as other tasks as assigned.
• Provide customer support to attendees and other event stakeholders.
• Work closely with internal cross-functional teams for successful execution of events and to meet event goals and objectives.
• Act as a skilled negotiator with proven experience finding creative ways to do more with less, and a track record of staying on budget.
• Work with external vendors on the creation and timely delivery of conference deliverables.

Who We Are Looking For:

• 4+ years of event management experience in B2B conferences, ideally in tech.
• Extremely detail-oriented with impeccable project management skills.
• Organized, and able to prioritize and juggle/meet multiple deadlines.
• Concise and effective verbal and written communication with strong attention to spelling and grammar.
• Ability to thrive and effectively deliver in a fast-paced, ever-changing environment; comfortable with changing priorities, last-minute pivots, and willing to roll up your sleeves to ‘get the job done’.
• Helpful and humble with a hospitality-driven and service-oriented attitude.
• Ability to adapt to challenges and opportunities with a solution-oriented perspective; excellent strategic thinking and critical reasoning skills.
• Ability to manage tasks, time, and schedule with limited supervision.
• Ability to work collaboratively with clients, vendors, and team members; comfortable interacting with a wide range of community members, from C-level executives to technical programmers.
• Self-motivated — you take pride in your work and performance.
• Excellent relationship-building skills including a team-oriented, positive approach.
• Strong business/office applications proficiency (e.g., MS Office, Google Apps, Slack, Zoom, and Asana) and event technologies proficiency (apps, registration, etc.) with a proven ability to pick up new software quickly.
• Proficiency with virtual event/webinar/content hosting platforms (e.g., Accel Events, Hopin, MeetingPlay, Vimeo, Zoom, YouTube, etc.) with a proven understanding of system integrations to support the complex technology landscape needed for large-scale digital events.
• A degree in events, marketing, communication, business, or related field.

Skills That Are A Plus:

• Experience with open source software and communities.
• Prior experience with Cvent, Google Workplace, Asana, Adobe and WordPress.
• Previous experience working remotely.
• Previous experience with international events.
• Proficiency in a second language.

Additional Information:

• Competitive salary
• Outstanding health benefits
• Unlimited PTO
• 100% 401k match (up to the IRS-defined limit per year).
• Travel around the world
• Work with a respected, high-performing team that works collaboratively and supports each other.
• Work from home, forever!
• ‘Focus Fridays’
• And more!

Salary: $75,000 - $80,000 USD

The Linux Foundation is an Equal Opportunity Employer. We value diversity and encourage anyone interested to apply! All your information will be kept confidential according to EEO guidelines.