Michigan Public Health Institute is hiring: Event Planner in Okemos

MPHI is a Michigan-based and nationally engaged, non-profit public health institute. We are a team of teams, process and content experts, dedicated to building A world where tomorrow is healthier than today!

Title: Event Planner

$27.00 - $30.00 / Posted Thru: 12-20-2024

Location: Remote/Virtual - Must Live and Work in Michigan - Regular In-State Travel Required

Purpose:Under the supervision and direction of the supervisor, the Event Planner will have hands-on and client-facing responsibility to coordinate both in-person and virtual conferences and/or training events. To be successful in this role you will need to be self-directed, creative, technically savvy, and driven to deliver exceptional events.

Duties and Responsibilities:

• Plan, prepare and document project meeting agendas, notes, decision points, assignments, and action items.
• Guide diverse committees through the steps needed to plan both in-person and virtual events while ensuring project meets deadlines by tracking timeline and deliverables. (including but not limited to catering, facility coordination, event agenda structure, presenters, exhibitors, etc.)
• Research, set up, troubleshoot, and incorporate event technology solutions.
• Deliver events designed to engage and inspire clients and attendees.
• Coordinate the creation of event materials needed (i.e. meeting agendas, packets, brochures, website updates, etc.).
• Responsible for all event logistics including arrangements for conferences and training at meeting facilities, catering, speaker contracts and travel arrangement, and exhibitor logistics.
• Staff regional trainings and conferences primarily within the state of Michigan.
• Compile and summarize evaluation results and assist with writing reports, manuals, articles, quarterly reports, work plans and other written materials.
• Acquire all necessary information from presenters and planning committees to apply for Continuing Education credit and creates Continuing Education reference documents.
• Act as a liaison with clients, vendors and funding agencies.
• Assist with the design, development, and distribution of promotional and program materials.
• Assist in budget development for training activities and monitor project budget spending specific to presenter costs, facility costs, and general training expenditures.
• Negotiate contracts with vendors to comply with budgetary guidelines for public health events.
• Meet monthly to review project scope management, timelines, budget tracking, reconciliation, and future planning.
• Represent MPHI through presentations and exhibiting at local, state and national conference and training events within and outside of Michigan.
• Actively work in collaboration with cross-functional teams to develop processes, conduct quality improvement measures and innovations to solve project systematic issues while providing meaningful input to leverage team's talents and services.
• Maintain a positive, strong, credible, professional and interpersonal relationship with all parties relevant of MPHI projects and represent the best interest of MPHI at all times.
• All other duties as assigned.

Qualifications/Requirements:

Education: A bachelor's degree in a relevant field is required or equivalent work experience. Certification in meeting planning, convention industry, (CMP, GMP, DES, etc.) and/or Project Management (PMP, CAPM, SCRUM) is strongly preferred.

Experience: A minimum of three to five years of related and progressively more responsible work experience in event planning, education and training program development, or project management and communications within a team-based collaborative and highly productive environment. Experience with continuing education applications is highly desired.

ImportantSkillsand Characteristics:

Candidate should exhibit MPHI's Core Values through the following skills and characteristics:

Quality and Excellence

• Must have strong organizational abilities; attention to detail; and time and project management skills in a fast-paced environment with multiple milestones and deadlines.
• Ability to quickly learn new virtual programs or platforms needed to execute events.
• Experience with negotiating prices and contracts with vendors.
• Outstanding oral, written communication and editing skills.
• Ability to monitor and track project expenses.
• Proficient in basic word processing, spreadsheets, and database systems.
• Ability to lead projects with minimal supervision, while being self-motivated and self-directed.

Authentic Relationships

• Strong customer focus and ability to portray patience when receiving and providing feedback and direction to clients.
• Ability to portray patience when receiving and providing feedback and direction to clients
• to resolve client conflicts.
• Willingness to help others as a problem solver.

Servant Leadership

• Willingness to help others as a problem solver.
• Demonstrates critical thinking and emotional intelligence skills.
• Ability to lead projects with minimal supervision, while being self-motivated and self-directed.
• Demonstrates critical thinking and emotional intelligence skills.

Health Equity and Social Justice

• Ability to review conference/training materials and provide recommendations through a health equity lens.
• Ability to work collaboratively withindividuals from diverse social, economic, and cultural backgrounds including health care service providers, university faculty, advisors, and colleagues.

Work Environment and Physical Requirements: Job may require moderate physical effort including lifting materials and equipment of <50# and involves viewing a CRT or VDT screen 25% to 75% of the time. Standard office environment. May require valid vehicle operator's license where needed to perform duties of the position. High level of state travel.

RESPONSIBILITY FOR THE WORK OF OTHERS: No assigned responsibility.

IMPACT ON PROJECTS, SERVICES AND OPERATIONS: Competent performance in this position has a substantial impact on the integrity and professional reputation of MPHI clients in a timely manner, maintaining professional relationships, and enhancing the future potential for future contracts with clients.

REQUIRED COMMUNICATION

Contact Person/Group

Frequency

Purpose

Directors/Managers

Daily

Project Updates & Progress

Supervisors

Daily

Project Updates/Coordination/Planning

ECS Finance Team

Monthly

Project Monitoring & Planning

Event Planners/Associates

Weekly

Coordination & Collaboration

Clients/Funders

Weekly

Project Updates & Monitoring

"For purposes of employment standards, this classification is "Non-Exempt" from overtime provisions of the fair Labor Standards Act."

MPHI works with you to promote health for everyone. Together, we will build a world where tomorrow is healthier than today!

MPHI is an EEO/AA employer that participates with e-verify.