Forvis Mazars, LLP is hiring: Seasonal Senior Travel, Meeting & Event Planner in

General information

Name

IFS - Accounting - Senior Travel, Meeting & Event Planner - Seasonal

Posting Title

Seasonal Senior Travel, Meeting & Event Planner

Ref #

2234086

Date Published

Wednesday, November 13, 2024

City

Charlotte

State

North Carolina

Country

United States

Job Category

Internal Firm Services

Office

Finance (Forvis)

Advertised Location

US-NC-Charlotte

Working time

Full Time

Description & Requirements

The Senior Meeting & Event Planner is part of the firm's Meetings, Events, and Travel team and is responsible for coordinating meetings and training events of varying size and scale for the firm, in addition to supporting the firm's travel program. The ideal candidate has a minimum of 8 years within a corporate meeting and event role is a team player, is detail-oriented with exceptional organizational and project management skills, as well as the ability to multitask and prioritize effectively. This role collaborates with leaders across the firm to provide best-in-class meetings and events.

How you will contribute:

• Collaborate with event owners to understand the objectives and requirements of each event
• Develop and manage meeting budgets, including invoice reconciliation and budget tracking
• Source and negotiate contracts with suppliers and service providers
• Build and maintain event registration and conference websites, communications, and conference apps, in partnership with the Event Technologist on the team
• Plan all logistical aspects of meetings and events including but not limited to setup requirements, production, ground transportation, hotel accommodations, food and beverage / BEO, entertainment, offsite events, evening activities, and registration components.
• Collaborate with other planners on the team on best practices, in some cases supporting each other in the planning and execution of the firm's larger programs
• Corporate Travel experience preferred, with expertise in vendor relationships and Concur system reporting, in addition to providing support through various tools including online resource center updates and timely responses to travel service desk emails.
• Develop and maintain relationships with key stakeholders, both internal and external vendors, as well as other industry professionals
• Provide onsite execution of meetings when necessary - travel required (approx 20%, ranging from overnight to up to a week at a time)

We are looking for people who have Forward Vision and:

• Is proactive, a self-starter, and who is an enthusiastic team player
• High attention to detail and focused on client service
• Change-agile
• Strong project management and organization skills with the ability to work efficiently, multi-task, and meet deadlines
• Excellent verbal and written communication skills and the ability to negotiate

Minimum Qualifications:

• Bachelor's degree in Marketing, Communications, or a related field
• 8 years or more of experience in a similar role
• Events industry and meeting planning standards
• Multimedia and audio-visual equipment
• Advanced Microsoft Office suite application skills

Preferred Qualifications:

• Cvent knowledge and experience
• Travel industry knowledge
• Certified Meeting Professional certification

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