Associate Producer - Events Job at Empire Entertainment in New York

Empire Entertainment is a dynamic, full-service event production company that conceptualizes, designs, and executes entertainment-driven projects for corporations, associations, not-for-profits, and private interests. Based in New York City and Tokyo, we produce over 100 projects annually including corporate meetings, concerts, award shows, charity galas, premieres, experiential marketing, and private parties. 

We are seeking an exceptional NYC-based Associate Event Producer to join the Empire team. We are seeking a seasoned, organized, resourceful and client-facing professional to help us design and deliver live events. 

The successful candidate will be able to complete large volumes of varied tasks, work diligently and with appropriate urgency, communicate efficiently and effectively with clients, vendors and Empire team members, and creatively solve challenges. 

Responsibilities

• Support Producers in coordinating, planning, managing, and producing events.
• Conduct research for event elements including venues, talent, entertainment, guest services, innovative event and décor concepts, new technologies, branding initiatives, permitting requirements, etc. for a broad range of projects.
• Support Producers in building venue, talent, and creative proposals for new and current clients
• Lead and produce project elements or segments, scope based on project needs – including reporting directly to clients on planning and progress (under the guidance of the Producer)
• Work with Producers to draft proposals, budgets, production schedules, run of shows, and other deliverables documents.
• Take and circulate notes for all project calls as well as track all emails and update master project documents accordingly (often supported by a project coordinator)
• Track all project deliverables
• Assist Producers in the coordinating and scheduling of all project meetings and calls
• Contract project-based vendors and freelancers, coordinate payments and invoicing
• Work onsite through load-in, event, and load-out, overseeing various components of events and / or vendors efficiently, and with professionalism
• Oversee project staffing plan, for onsite staff, conducting walkthroughs, training, etc.
• Work with Producers to draft case studies on completed projects to live on company website
• Update company databases with all new resources and information

Required Skills & Qualifications

• Minimum 3 years of experience in the event, meeting and/or entertainment industry
• Only NYC-area based applicants will be considered
• Extensive knowledge of the event creative and production process, with standard event documents such as production schedules, run of shows, budgets, venue capacities and layouts, stage programs, entertainment, and overall logistics
• Excellent organizational skills and the ability to follow up and complete tasks in compressed timelines and responsible manner
• Proficiency in working with client, vendor, talent and other contracts
• Positive can-do attitude with strong initiative, follow through, and attention to detail
• Creative problem-solver with an ability to work in a rapidly changing environment, both independently and with a team
• Excellent written, verbal, and interpersonal communication skills
• Proficient in Microsoft Office (Word, Excel, and PowerPoint) as well as Google Drive (Documents, Slides, and Sheets)
• Eagerness and ability to work onsite, managing small teams and event components with composure and professionalism, and sometimes for long hours.
• Understanding of how to customize experiences for various types of clients 

Bonus Skills:

• Familiarity with and / or interest in current music, theatrical, experts in various fields for speaker engagements, actors, and comedy talent, is a plus
• Familiarity with NYC-based venues, production vendors and talent is a plus
• Familiarity with event technology and production is a plus
• Language skills: Fluency in different languages aside from English.

Preferred Skills & Qualifications

• Bachelor’s degree (or equivalent) in hospitality, business or related discipline

Empire is an Equal Opportunity Employer. Healthcare stipend & 401k will be provided. Salary based on experience and qualifications. 

Contact: hr@empireentertainment.com