Proposal Writer Job at Vander Weele Group LLC in Chicago

Are you a wordsmith with a passion for public service? Vander Weele Group seeks a highly motivated and detail-oriented Proposal Writer to join our grants monitoring team. In this essential role, you'll create compelling proposals highlighting our agency’s vision and impact on government-funded programs' oversight. You will collaborate closely with our Capture Manager and Subject Matter Experts to facilitate kick-off meetings, identify and leverage our team’s capabilities, tailor our content to each solicitation, and ensure timely submissions. Additionally, you will help develop marketing collateral, website content, and other marketing materials and articles to support our growth initiatives. The ideal candidate will possess exceptional writing abilities, keen attention to detail, and the capability to thrive in a fast-paced environment. Strong project management skills, critical thinking, and the ability to manage multiple proposals simultaneously are essential for success in this role. Join us in making a meaningful impact through effective and winning proposals.

Job Duties:

• Manage the proposal-writing process from kick-off to submission: Drive kick-off meetings to identify our approach to delivering a phenomenal and tailored proposal every time; ensure all team members hit internal deadlines; complete all forms and registrations; and submit proposals on time.
• Produce compliant, organized, and compelling material for proposals on deadline. Develop proposals by assembling information, including project nature, objectives/outcomes/deliverables, implementation, methods, timetables, staffing, budgets, standards of performance, and evaluation.
• Communicate effectively with team members to incorporate feedback through multiple rounds of revision.
• Update and manage in-house proposal content management system: Find, analyze, and synthesize written material; revise, repurpose, and tailor content for new efforts.
• Liaise with respective business units (CEO, Subject Matter Experts, sales personnel, etc.) to gather information for proposal responses.
• Create and edit marketing collateral, website content, and marketing materials to support our company’s growth efforts.
• Tailor our Work Plan methodology for each Request for Proposal by deeply understanding what we do and how we do it.
• Ensure proposal formatting and language comply with Vander Weele Group’s branding guidelines and Guide to Formal Writing.
• Review competitor proposals and post-mortem information to ensure we position ourselves to win.
• Contribute to marketing and sales strategy and approach.
• Undertake special projects as required.

• Bachelor's degree in journalism, communications, English, or a related field.
• 2-3 years of government proposal writing required.
• 2-3 years managing the proposal-writing process required.
• Excellent written communication skills, including relevant, tailored, and error-free communications.
• Able to synthesize complex information and project processes into clear and compelling language.
• Must be able to work with Subject Matter Experts to conceptualize project flows and map out project work plans.
• Must be well-versed in formatting complex Microsoft Word documents. Proficiency in MS365 is needed.
• Apply strong planning and organizing skills.
• Must be self-motivated, resilient, and have strong interpersonal skills.
• Must be able to handle stressful situations effectively and juggle multiple proposals.
• Possess high integrity, positive attitude, and professionalism.
• Utilize strong common sense to identify urgent and vital issues and tasks.
• Able to work remotely and engage with team members across multiple US time zones