Queens University of Charlotte is hiring: Administrative Assistant, Art, Design,

Job Description

SUMMARY: This position provides administrative support for the Department of Art, Design, and Music in the College of Arts and Sciences. This is a part-time (20 hours/week), 12-month position that reports to the Executive Director of the Department of Art, Design, and Music. This position is not exempt from provisions of the Fair Labor Standards Act (FLSA) and is eligible to earn overtime pay for hours worked above 40 in a single work week. This position is not eligible for visa sponsorship.

Essential Duties and Responsibilities

* Coordinate department events, such as faculty and student recitals, showcases, juries, gallery openings, and lectures.

* Provide support for promotion of departmental concerts and events, including placing calendar listings, designing posters, writing registration pages, writing emails, designing programs, and attending events.

* Assist with departmental accreditation needs (IAD, MUS, MTH) (including maintaining student files, audition sheets, and portfolio items).

* Coordinate prospective student auditions for music and music therapy programs.

* Manage departmental office operations (e.g. process check requests and invoices, art loan agreements, schedule rooms, submit maintenance requests, assist with department meetings, and maintain accurate records, maintain Canvas page).

* Collaborate with College of Arts and Sciences Dean's Office, Gambrell Center team, Event Services, Registrar's office, faculty, and others to coordinate schedules, rehearsals, classes, and other processes at the university.

* This position involves occasional evening and weekend duties.

Secondary Duties and Responsibilities

* Other duties and special projects may be assigned to meet department and university needs.