ZipRecruiter is hiring: Senior Audio/Visual Project Manager in Chicago

A-V Services is seeking an experienced Project Manager to oversee the end-to-end execution of audio-visual (A/V) multimedia projects. The successful candidate will manage multiple projects simultaneously, ensuring timely delivery, quality, and budget adherence.

Key Responsibilities:

1. Project Planning & Vendor Management:
   • Review and interpret project documentation, including test fit drawings, to develop detailed A/V deployment plans covering room types, quantities, and layouts.
   • Create High-Level Estimates (HLE) and comprehensive A/V Plans and coordinate with project team for funding approval.
   • Create executive summary presentations for stakeholders.
   • Develop detailed project scopes and Bills of Material (BOM).
   • Create Requests for Proposal (RFP) packages for distribution to vendors.
   • Evaluate pre-bids and final bids, providing leveling feedback, and utilizing scorecards to award a single vendor.
2. Stakeholder & Vendor Management:
   • Conduct discovery calls with line-of-business leadership to validate A/V Plans, ensuring alignment with project requirements.
   • Coordinate findings with internal project team to validate the A/V plan. Communicate any changes, along with potential cost or timeline impacts to the project team.
   • Create and communicate preliminary timeline/task durations with project team to ensure proper schedule coordination.
   • Onboard and engage with AV design consultants throughout the design phases.
3. Project Execution & Control:
   • Lead project kickoffs, ensuring all parties are aligned on the A/V Plan, scope, and milestones.
   • Oversee vendor activities, including drawing reviews and schedule confirmations, ensuring adherence to project timelines and quality standards.
   • Conduct site visits as required, monitor and control project progress, manage risks, and implement changes as necessary, demonstrating agility and confidence in decision-making.
   • Provision, configure and whitelist internal OFE devices such as IPTV, digital signage, conferencing codecs, and computers.
4. Quality Control & Project Closeout:
   • Coordinate quality control visits with commissioning team, and manage handover process, including end-user training.
   • Compile all closeout documentation, finalize vendor payments and complete project closure tasks.

Qualifications:

• 3-5 years of experience in commercial A/V integration and A/V Project management.
• Proficient in Word, Excel, MS Project. Working knowledge of Smartsheet is a plus.
• Experience with Logitech, QSC, Crestron, Extron, Shure, Sennheiser and other relevant A/V technologies.
• Strong understanding of A/V design/implementation best practices, and project management principles.
• Strong technical understanding of AV integrated systems and ability to manage field challenges.
• Base-level design & engineering experience to effectively communicate infrastructure requirements to architects and project teams.
• Proven ability to make confident decisions in dynamic, high-pressure environments.
• Ability to travel as needed.
• Ability to excel in a corporate environment.
• Ability to multi-task.

Full Time Position has benefits including employee stock ownership plan (ESOP), competitive and comprehensive health insurance, life insurance, dental program, 401k, short-term and long-term insurance, FSA, HRA, Commuter Benefit Card, full paid vacations, and paid holidays.

A-V Services Inc. provided the following inclusive hiring information:

We are an equal opportunity employer and consider all qualified applicants equally without regard to veteran status or status. Our human capital is the most valuable asset we have. The collective sum of the individual life experiences, knowledge, innovation, self-expression, unique capabilities, and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well. We embrace and encourage our employees’ in family or marital status, physical and mental ability, socio-economic status, veteran status, and other characteristics that make our employees unique.

Company Description:

A-V Services was founded in 1960 by Charles Rodriguez. A-V Services, headquartered in Fairfield, NJ, with offices in New York City has dedicated itself exclusively to the audiovisual industry. Our staff understands and takes pride in this dynamic industry and we continue to build and grow the best team in the industry. Training and educational programs keep our people abreast of the latest technologies and our partnerships with over 200 of the top equipment manufacturers support our project initiatives throughout the nation.

A-V Services develops intelligently designed technologically advanced multimedia systems that meet the A/V communication needs of forward-thinking companies and organizations. We provide end-to-end A/V solutions from individual “smart rooms” to linked corporate campuses, from local installation to a global multi-site network. For clients seeking facilities that offer extensive communication and interaction capabilities with employees and clients in the US or anywhere in the world, or for those interested in developing unique state-of-the-art facilities, A-V Services offers the industry’s most effective solutions. Individual projects are designed to complement client size culture and budget. It is our mission to continually keep clients aware of all the wonderful possibilities that exist in our industry today.

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