Senior Event Planner Job at Morgan Lewis in San Francisco

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Senior Event Planner in our Marketing and Communications department. In this key role, you'll work seamlessly with Marketing Events Team colleagues to plan and execute events, both externally and internally, across the firm's footprint. This position works closely with host attorneys and marketing and business development colleagues, including practice group support teams, creative, web and database teams, in addition to outside vendors.

Under the guidance of the host team and leadership of the Events Team, the Senior Event Planner produces, plans, oversees, and executes the planning and logistics for firm marketing and business development events including the partner meeting, educational client forums, receptions, webinars, seminars, conferences, trade shows, firm sponsorships, and social events. The ideal candidate is self-motivated and detail-oriented, committed to excellence in the workplace, and has outstanding organizational skills and ability to work on multiple projects at one time and the ability to work well under pressure while managing to deadlines.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our either our Los Angeles or San Francisco office with a hybrid working arrangement. This position requires the flexibility to work overtime, outside of traditional business hours, and travel as necessary.

Responsibilities include:

• Conducts research, sources venues, make site visits, makes recommendations, and finds resources to help hosts and team make decisions about location, themes, and vendors (virtual and in-person).

• Assists in the development of events proposals, summaries, and survey, and prepares event elements and seeks appropriate approvals, including food & beverage planning, audio visual needs, set-up requirements, transportation, entertainment, decor, etc., to ensure all parties meet deadlines and within budget.

• Creates and maintains event-specific budget documents, including timely processing of all payments to venue(s) and/or vendor(s).

• Serves as point of contact with venues during contracting phases while liaising with firm counsel.

• Serves as point of contact with venues on all logistical elements for live events during planning, execution and post-mortem stages including and reporting including attendance, attrition, challenges, testimonials, final budget.

• Provides logistical and project management support on virtual events, including setting up and hosting webinars, project timelines, reporting, testing, creative elements etc. for both marketing and business development events as well as internal events as requested.

• Coordinates with travel department as required, including rooming lists, ground transportation, etc.

• Performs event administrative duties, including maintaining event calendar, scheduling, tracking, registration/attendance reporting, invitations, signage, nametags, etc. and maintains detailed records for each event including attendance, expense and budget information.

• Maintains and enhances working knowledge of in-person and virtual events trends, technologies in event execution, firm's industry and competitive positioning, best practices and firm protocols.

Experience and qualifications:

• Bachelor's degree and a minimum of 5 years of relevant professional event, meeting, or conference planning experience, preferably in-house in a law firm, professional services firm, or other corporate setting or at an external agency focusing on corporate events, meetings, and conferences.

• Strong planning and organizational skills and ability to work independently as well as manage projects and assignments to effectively prioritize and balance competing demands while adhering to deadlines.

• Ability to build and maintain relationships internally and externally and experience excelling in highly matrixed work environments working across multiples business units and functional teams.

• Excellent writing, communication, and presentation skills.

• Ability to act with a high degree of integrity and maintain confidentiality and superior reasoning skills and sound business judgment.

• Proficiency with the Microsoft Office suite; CVENT and OnArrival experience is desired.

Benefits / Why Join Us

Morgan Lewis offers attractive benefits and competitive salaries. Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service. We are committed to offering the best and most comprehensive benefits including:

* Medical coverage, with a variety of plans

* Health care and dependent care reimbursement accounts

* Domestic partner coverage

* Parental leave

* Vacation and holiday leave

* Life and accident insurance

* Income protection, including sick leave, salary continuation, and long-term disability

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting "Careers."

#LI-Hybrid

For positions in San Francisco, CA, the salary range for this position is: $91,500.00 - $146,325.00.

For positions in Los Angeles, CA, the salary range for this job posting is

$84,200.00 - $134,600.00.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you are interested in applying for employment with Morgan Lewis and need special assistance or accommodation to use our website or to apply for a position, please call or email the following contacts:

• Professional Staff positions: Please call 888.534.5003 or email talent.acquisition@morganlewis.com

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at talent.acquisition@morganlewis.com