Diversified Communications
Diversified Communications is hiring: Event Coordinator in Portland
Diversified Communications, Portland, ME, United States, 04101
We are Diversified Communications, a global media company that connects, educates, and strengthens business communities through a diverse portfolio of events, digital products, and publications. Our US division, based in Portland, Maine, produces industry-leading conferences, expos, and digital content that drive innovation and growth in the 15+ industries we serve. At Diversified, our culture is rooted in collaboration, creativity, and a shared commitment to excellence. Join our team as an Event Coordinator!
Do you thrive in dynamic environments and enjoy bringing special events and conferences to life? The Event Coordinatorplays a critical role in managing logistics of Smart Energy Decisions' live conferences and experiential programs. Collaborating with content, marketing, and sales teams, you'll play a vital role in delivering exceptional experiences for sponsors, buyers, and attendees while keeping all aspects of event planning on track.
What You'll Do:
What We Are Looking For:
Work Environment: Diversified Communications offers the flexibility to work remotely and enjoy a hybrid schedule, working in the office 2 days per week. While this position reports into our office located in Portland, Maine, we are open to considering fully remote applicants.
We are dedicated to creating, promoting, and nurturing a safe & inclusive work environment and we expect the same from each of our employees. We value diverse talents and welcome individuals with unique backgrounds, working styles, and skillsets. We believe that our differences make us a better team and stronger community by allowing us to make better decisions, be more innovative, and better serve our customers and business partners. We invite you to learn more about us and our amazing benefits.
Do you thrive in dynamic environments and enjoy bringing special events and conferences to life? The Event Coordinatorplays a critical role in managing logistics of Smart Energy Decisions' live conferences and experiential programs. Collaborating with content, marketing, and sales teams, you'll play a vital role in delivering exceptional experiences for sponsors, buyers, and attendees while keeping all aspects of event planning on track.
What You'll Do:
- Create and maintain conference project timelines, ensuring all deadlines are met.
- Serve as the primary point of contact for pre- and post-event speaker communications, contracts, and presentations.
- Coordinate logistics for special events like the 1:1 Dinner, Roundtables, and the WISE and Innovation Awards to elevate sponsor and attendee experiences.
- Collaborate with Operations on AV needs and room setup requirements.
- Develop event staging guides and signage orders.
- Update session materials on the mobile app and websites.
- Optimize processes for content collection and data management.
- Collaborate with teams on conference programming, including marketing, registration, and operations.
- Act as the on-site conference contact, serving as the speaker liaison during events.
- Travel to events and execute the conference program.
- Lead on-site speaker and session management, coordinating room monitors and evaluations.
- Stay updated on industry trends to enhance planning expertise.
What We Are Looking For:
- Experience coordinating conferences and events, managing pre-event and on-site logistics, and understanding attendee and presenter needs.
- Exceptional project management, communication, and customer service skills.
- Strong interpersonal, collaborative, and problem-solving abilities. Adept at managing timelines, handling multiple priorities, and adjusting to evolving requirements.
Work Environment: Diversified Communications offers the flexibility to work remotely and enjoy a hybrid schedule, working in the office 2 days per week. While this position reports into our office located in Portland, Maine, we are open to considering fully remote applicants.
We are dedicated to creating, promoting, and nurturing a safe & inclusive work environment and we expect the same from each of our employees. We value diverse talents and welcome individuals with unique backgrounds, working styles, and skillsets. We believe that our differences make us a better team and stronger community by allowing us to make better decisions, be more innovative, and better serve our customers and business partners. We invite you to learn more about us and our amazing benefits.