Media Project Coordinator Job at Syneos Health in Santa Monica

Updated: December 17, 2024
Location: Santa Monica, CA, United States
Job ID: 6893-OTHLOC-C5xvYfwP

The Media Project Coordinator supports day-to-day project management responsibilities across the agency and execution of client and strategic objectives. The PC will assist in driving tactical projects through agency processes and ensure projects work through appropriate channels and meet delivery requirements/deadlines by working closely with internal team members. Responsibilities include the development and management of timelines for execution of multichannel projects through the agency development processes. This is an entry-level position that may involve secondary client contact and assists in all aspects of project management under the guidance of a PM or Senior PM. Promotion to Associate Project Manager may follow successful completion of scheduled milestones.

Our Media Project Coordinators are phenomenally energetic and committed to supporting the project management function within the agency. Attention to detail and consistency are important, and common sense is critical. The successful PC is extremely detail-oriented, an active listener, able to take direction and follow process, and is eager to learn about advertising, the project management discipline, and the pharmaceutical industry.

Supports all facets of Media Project Management team including but not limited to:

• Assists with routing projects through the agency from implementation to execution stages
• With oversight from PM/SPM, creates timelines for development of multichannel projects including timing for each step of the developmental process. Balances agency/client needs and consults appropriate team members for input/approvals of proposed timing scenarios.
• Supports adherence to project timelines by working with the team to meet milestone dates for project completion by deadline
• Updates timelines and status documents for agency and client as needed
• Performs administrative oversight of projects via planning, financial, and digital asset management systems
• Responsible for routing projects through digital routing system to ensure that they stay on task and on time
• Maintains and archives clean historical record of project workflow
• Schedules and assists SPMs/PMs in facilitating internal status meetings and reviews
• Keeps teams informed of all project status and next steps via daily status documents and planned or ad-hoc meetings
• Advocates and champions agency processes
• Develops strong and positive working relationships with discipline leads and project stakeholders while maintaining adherence to objectives, process, and timelines

Qualifications:

• Bachelor’s degree or equivalent, marketing/advertising/communication/finance concentration preferred
• Previous project management and project planning experience a plus
• Computer proficiency required, experience with MS Suite (Word, Project, Excel, PowerPoint), Acrobat Professional and experience with Wrike a plus
• Ability to collaborate closely with others in a team environment under tight deadlines
• Outstanding communication skills
• Superior organizational skills
• Ability to manage multiple projects and deliver quality results
• Self-motivated, proactive, reliable, and a team player

The anticipated hourly rate for this position is $50/hr but may vary based on various factors such as the candidate’s qualifications, skills, competencies, and proficiency for the role.

At Syneos Health, we are dedicated to building a diverse, inclusive, and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

Why Syneos Health Communications? We are powered by Syneos Health, a global professional services organization designed to help the biopharmaceutical industry shorten the distance from lab to life. We have a proven pedigree in health, with industry titans in every facet of healthcare. This eliminates guesswork and fuels our passion for total, life-changing solutions. At the heart of health, we’re uniquely poised to predict what’s next and respond to the market’s demand for smarter and faster answers. We are able to help our customers make important decisions within their business due to our unique understanding of the complexities that come along with working in the healthcare industry. Syneos Health Communications is able to make the complex simple.

Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)

Syneos Health has a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Syneos Health customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Syneos Health and maintain compliance with these requirements.
At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop, and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance. The benefits for this position will include a competitive compensation package, health benefits to include medical, dental, and vision, company match 401k, flexible paid time off (PTO), and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos Health complies with all applicable federal, state, and municipal paid sick time requirements.

Discover what our more than 29,000 employees already know: work here matters everywhere. We work hard, and smart, all in the name of getting much-needed therapies to those who need them most. A career with Syneos Health means your everyday work improves patients’ lives around the world. Selecting us as an employer secures a career in which you’re guaranteed to:

Syneos Health is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs, and commercial insights into outcomes to address modern market realities. To learn more about how we are shortening the distance from lab to life, visit syneoshealth.com.

Syneos Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, marital status, ethnicity, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability, or any other legally protected status and will not be discriminated against. If you are an individual with a disability who requires reasonable accommodation to complete any part of our application process, including the use of this website, please contact us at: Email: [emailprotected] One of our staff members will work with you to provide alternate means to submit your application.

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