Publicity Manager Job at Apap365 in Cincinnati

The Marketing, Communications & Digital Media Department is responsible for achieving earned revenue goals and creating and maintaining a high level of visibility around the activities, mission, vision and values of the Cincinnati Symphony Orchestra, Cincinnati Pops and the Cincinnati May Festival. The Publicity Manager will serve as a key member of the public relations team, responsible for driving media coverage and enhancing the organization’s public image. This role will involve writing and distributing press releases and media alerts, coordinating media interviews, managing media ticket reservations and supporting the overall efforts of the PR team. The Publicity Manager will report to the Vice President of Marketing, Communications & Digital Media and will assist with scheduling meetings, managing calendars, preparing meeting agendas and other administrative tasks for the department. This position requires a strong communicator, detail-oriented organizer and proactive team player.

Duties and Responsibilities

• Write and distribute press releases, media alerts and other communications to promote concerts, events and key organizational milestones.
• Manage media outreach and coordinate interview schedules for key spokespeople and media outlets.
• Reserve tickets for media representatives attending concerts, ensuring a seamless experience.
• Develop and maintain relationships with local media contacts, including reporters, editors, bloggers in the arts, culture and music sectors.
• Assist in developing publicity materials for upcoming performances, including media kits (b-roll, photos, etc.).
• Coordinate with the marketing team to ensure that all promotional efforts are aligned and timely.
• Attend concerts as needed for media coordination and support.
• Manage the Vice President of Marketing, Communications & Digital Media’s calendar, schedule meetings and organize departmental events.
• Prepare agendas for department meetings and assist with meeting logistics, including room reservations and material creation and distribution.
• Support the Vice President with reporting and tracking publicity efforts, providing updates on media coverage, audience engagement and performance feedback.
• Ensure all publicity activities adhere to brand guidelines and messaging.
• Support organization’s DE&I initiatives and other objectives as outlined in the strategic plan.
• Assist with special projects or other duties as assigned.

Reporting Relationship: The Publicity Manager reports to the Vice President of Marketing, Communications & Digital Media.

• Minimum of 3 years of experience in public relations, media relations or similar role, preferably in a cultural or arts organization.
• Strong written and verbal communications skills, with a knack for crafting compelling press materials and experience with AP Style Guide
• Proficiency in Microsoft Office Suite.
• Detail-oriented, highly organized, and able to manage multiple projects with tight deadlines.
• Experience working with the media and building relationships with journalists.
• Knowledge of the orchestra industry is highly desirable.
• Strong interpersonal skills and the ability to work effectively in a collaborative, fast-paced environment.
• Ability to work independently, manage priorities and maintain professionalism under pressure.
• Passion for the arts and a commitment to promoting the Orchestra’s mission, vision and values.

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