Grant Writer Job at Newport, City of in Newport

Content Summary: Grant Writer at Newport, for Newport, City of

The City of Newport is seeking a Grant Writer and Administrator to develop, write, and submit grant proposals. This position will report to the Director of Resilience and Sustainability. ESSENTIAL DUTIES Develops, writes, and submits grant proposals, and administers grant awards. Responsible for managing grant-related logistics, maintaining detailed records, ensuring compliance, and overseeing expenditures, reporting, and reimbursement requirements related to all grant funding. Manage a grant management system that tracks open funding opportunities, coordinates with departments during the submission process and informs the Administration of all pending and submitted grant submissions. Monitor, research and coordinate grant applications and track award status. Work with municipal departments to gather relevant data, project information, and financial details for grant applications. Collaborate with finance teams to develop realistic budgets that align with grant requirements and provide financial narratives and justifications as part of the grant application process. Ensure all submissions comply with application requirements, including format, deadlines, and documentation. Assist with securing supplemental materials, data, community feedback and support letters for grant submissions with department staff. Serve as lead writer for high-priority grant proposals; draft and submit grant applications to prospective funders in collaboration with appropriate departments and component organizations. Serve as a reviewer on department lead grants. Provide technical assistance and training to departments in grant writing, proposal preparation, submission process, community engagement, compliance and management. Manage the post-award process including oversight and administration of awarded grants, ensuring compliance with funding requirements. Work with municipal departments to prepare and submit progress reports, financial statements, and final reports as required by funders and maintain accurate records of all grant activities, including outcomes, metrics, and correspondence. Request debriefs for applications that are not awarded and develop a strategy to address concerns raised by funders. Develop and implement best practices, process improvement procedures and controls for grant application processes. Facilitate interdepartmental coordination and communication on multi-departmental grant projects to ensure collaboration across applications and administration. Interface with federal and state agency officials, foundations, non-profits, other city agencies and subrecipients of grant funds as appropriate. *MINIMUM REQUIREMENTS * 5 years of experience in grant writing/administration/management Must have knowledge and understanding of Federal and State rules, regulations, and grant procedures Excellent customer service and interpersonal skills with demonstrated ability to interact professionally with colleagues, external partners, and diverse teams. Excellent project management, organizational, time management, and follow-up skills. Ability to work effectively and independently in a fast-paced environment while balancing multiple projects at once. Valid driver's license. The City of Newport recognizes that people gain skills from both educational opportunities and practical work experience. Though a Bachelor's degree is preferred for this position, relevant work experience may be substituted for education. The City of Newportprovides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. * *