Publicisgroupe is hiring: Media Billing Associate in El Segundo

Company description

At Saatchi we believe in creating ideas that can live anywhere, and we believe that when we work as a team, nothing is impossible. We strive to bring out the best in each other and in ourselves, and expect applicants to understand the value of close collaboration. We also believe that creating transformational work requires initiative, an entrepreneurial spirit and a bold commitment to achieving measurable results and business success for the clients we service.

Overview

The Media Billing Associate works in Media Operations within the Consumer Communications (C2) Department serving as the day-to-day liaison across internal Saatchi teams in this department.

This person is passionate about the work they produce, organized, detail oriented, and able to work collaboratively and independently depending on the project. They are always actively identifying where their help is most needed to accomplish team objectives, meet deadlines, and achieve performance KPIs.

This role also requires someone who is a problem solver, critical thinker and is constantly evaluating processes to both streamline and improve for the greater team and outcome.

The Media Billing Associate will report directly to the Media Manager – Media Budgets.

Responsibilities

Roles and Responsibilities include:

1. Manage and distribute Cross-Tier budgets to clients and ensure they are accurate and timely every month.
2. Twice a month, update crucial budget and billing information that informs clients how much has been billed in the fiscal year, and how it matches with the current budget.
3. Work with the Media Manager – Media Budgets to co-manage the National Ad Serving budget by tracking the monthly invoices that come in.
4. Work with the Media Coordinator to ensure vendor invoices are cleared by all billing deadlines. This includes collecting the invoices from the vendors, ensuring they are accurate and compliant, and properly sent to our Resources department with all pertinent invoice details so they can be cleared.
5. Monitor payment details and remittance to ensure cleared activity is being paid out to vendors timely, as well as update any changes to vendors, and create new vendors in the system when necessary.
6. Knowledge of media platforms and tools such as Prisma and Media Ocean.
7. Work with the Media Coordinator and Media Manager – Media Budgets with credit invoices and proper credit reconciliation.
8. Set up production estimates and ensure they contain all pertinent details, and they are signed by clients.
9. Work with the Media Coordinator to manage the RNO (Run Not Ordered) report by working with Resources to address invoices that are not entered in our system, as well as handle any discrepant or missing invoices that show up on the report.
10. Work with the Media Coordinator on campaign creation and set-up, ensuring that all campaign requests from our media teams are being properly entered into the billing system.
11. Develop and maintain strong professional relationships internally (cross departments/client) and externally (media partners/vendors).
12. Tasks or projects to support internal and/or client requests which may not be outlined above.

Qualifications

1. Detail oriented: ability to work in a fast-paced environment, taking on multiple projects at once and completing them accurately and on time with a high degree of accuracy.
2. Collaboration: ability to successfully collaborate and information share with many team members in multiple offices across different time zones.
3. Data oriented: ability to work with media partners and pull performance reports to analyze data.
4. Resourcefulness: creatively leverage resources to proactively solve problems and get the job done.
5. Knowledge of the media landscape, industry terms and media calculations.
6. Excellent verbal & written communication skills.
7. Strong interpersonal skills.
8. Excellent organization and time management; ability to prioritize workload and multi-task.
9. Ability to work extended hours as required.

Success for this position is measured by the following:

1. Ability to use good judgment when making business decisions and performing tasks.
2. Demonstrate resourcefulness, creatively leveraging resources to proactively solve problems and complete assigned tasks.
3. Ability to build and maintain strong interpersonal and professional relationships with partners/vendors, managers, and peers.
4. Believe in leading by example, finding solutions and striving for excellence.
5. Ability to work under pressure and meeting internal and client deadlines.
6. Eagerness and willingness to go above and beyond by being proactive, tenacious, and solutions oriented.
7. Aspire to embody all characteristics of our agency purpose and culture.

This person also aligns strongly with the below Saatchi company values:

Embrace Diversity: This is a critical value for this role. By offering respect, honor and understanding, we build connections with our partners and actively improve and support Saatchi and our clients.

Get Curious: We refer to this value as a superpower. With this role especially, we venture into areas potentially undiscovered but continuously question and improve to be good partners.

Have Integrity: Build trust, be more valuable to each other, and create positive legacies. With this role, the first two values along with the Saatchi definition “Build trust, be more valuable to each other, and create positive legacies” are a winning combination.

Additional information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.

Compensation Range: $<>- $<>. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be <>.

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