Grant Writer/Finance Coordinator Job at Coweta, City of (OK) in Coweta

Content Summary: Grant Writer/Finance Coordinator at Coweta, for Coweta, City of (OK)

Identifies, defines and develops funding sources to support existing and planned program activities as well as leads the development, writing and submission of grant proposals to applicable funding agencies for all departments of the City of Coweta. Additional responsibilities include coordinating purchasing for goods and services.

Responsibilities:

1. Researches and identifies new grant opportunities for grant funding for various departments within the City and the City’s capital improvement programs.
2. Collects, analyzes, and reports data on the performance of funded and unfunded program activities.
3. Assists and supports various City departments in applying and submitting grant applications and proposals.
4. Generates proposals, narratives, applications and supporting documents in response to solicitations consistent with policies and procedures; submits grant proposals to applicable agencies for approval.
5. Oversees and tracks all grant milestones including, but not limited to, proposals in development, submitted proposals, issued/cancelled proposals, deliverable deadlines, and communication and awards.
6. Manages, coordinates and tracks grant schedules; maintains records and submits reports related to grant opportunities.
7. Serves as a liaison to all funding agencies and departments within the organization; maintains a positive relationship with fund providers and other stakeholders.
8. Ensures compliance with state and federal regulations related to all grant processes.
9. Conducts meetings/interviews with relevant parties regarding grant opportunities.
10. Responds to internal and external queries on drafted and submitted proposals.
11. Completes and/or facilitates the completion of grant reports; and assists in resolving issues and conflicts with federal, state, and other funding agencies.
12. Prepares grant audits.
13. Ensures quality, accuracy, and completeness of all submitted grant proposals and ensures grant opportunities are well researched, well-written, well-documented, with a well-developed budget.
14. Develops and maintains a master file of pending, existing, and past grants, and contracts.
15. Coordinates Purchasing functions for various departments, including entering purchase requisitions and requesting estimates bids.
16. Administer and issue City Special Assessment statements upon request from real estate mortgage or title companies and other third parties.
17. Attends and participates in seminars to stay abreast of new trends and developments in the field of governmental grant writing, administration, and reporting.
18. Performs other duties as assigned.

Minimum Requirements: Requires a bachelor’s degree in a course of study related to the occupational field, supplemented by two to three years of related experience in the public sector (local, county, state or federal level); or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Possession of a valid Oklahoma Class D Driver’s license.

Knowledge Required:

• Federal, State, County and City laws, rules, regulations and ordinances.
• Practices, procedures and principles of grants administration and interworking of funding sources at all government levels.
• Accounting and auditing principles relating to grants administration.
• Microsoft Office Suite and working knowledge of the Internet and database applications.
• General purchasing practices.

Abilities Required:

• Handle and prioritize multiple funding projects.
• Establish and maintain effective working relationships with county, state, and federal partners.

Skills Required:

• Excellent research, writing and verbal skills.
• Proficiency in interpreting and analyzing diverse data.
• Excellent computer (Microsoft Office Word, Access, PowerPoint and Excel) and database management skills.
• Able to develop relationships and collaborate with stakeholders, fellow employees, Federal/state/County officials, contractors, elected officials and the general public.
• Motivated self-starter with the ability to work independently or collaboratively.

This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and/or the requirements of the job change.

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