Program & Outreach Coordinator, Parsippany Library

Program & Outreach Coordinator, Parsippany Library

The Parsippany Library is seeking a full-time Program & Outreach Coordinator (Civil Service Title: Library Associate) to develop, plan and execute innovative adult programs that will delight and inspire our diverse community.

The ideal candidate will be creative, flexible and organized, and will bring a fresh perspective to our programming and outreach services. Imagination, openness to new ideas, and the ability to work within a dynamic team are essential. If you thrive on collaboration, possess a sense of humor, and are looking for a unique opportunity to make a meaningful impact on the community, we’d love to meet you!

Responsibilities include coordinating adult programs for the Main Library, planning and attending Outreach events, and creating marketing materials for Library-wide events. Under direction of the Head of Information Services, this position will identify community needs, cultivate relationships with local organizations and social service agencies, attend community events as a library representative, and develop new initiatives that will strengthen the library’s position as an essential community center.

About the Library: The Parsippany Library serves a population of over 56,000 with a Main Library and two branches. Located in Morris County, NJ, Parsippany is a vibrant and diverse community which has often been recognized as one of the best places to live in the U.S.

Qualifications: Graduation from an accredited college or university with a Bachelor’s degree. 1-2 years of experience in programming, event planning, outreach, or marketing required. Experience in a public library a plus.

Other Important Information: New Jersey residency is required within one year of date of hire. Successful completion of a criminal and motor vehicle background check is also required. Initial appointment provisional pending Civil Service procedure

Compensation: $45,500 - $55,000 annually, based on experience, with generous health benefits, paid time off, and enrollment in the Public Employees’ Retirement System (PERS).

Schedule: The regular schedule will be 35 hours per week, Monday – Friday, 9-5pm (with a one-hour unpaid meal break). This schedule will be adjusted when needed to accommodate programs and outreach events, which occur on nights and weekends. This position is in-person, and will work out of the Main Library, with occasional travel to the Library Branches and outreach events.

To apply: Please send a completed application (found on our website), resume, cover letter, and a written summary of an event or program you have planned and executed to Melanie.Allerdings [at] parsippanylibrary.org . This position will remain open until filled. No phone calls please. Only those selected for an interview will be contacted.

Job Description

Programming:

• Create, implement, and evaluate adult programs for the Main Library, with outside vendors or internal staff, either in-person, virtually, or hybrid.
• Create creative, fun, and eye-catching graphics and promotional material for publicity.
• Act as the central point of contact for all adult programming at the Main Library.
• Track program attendance, evaluate outcomes, and provide a summary of programs.
• Ensure a welcoming and accessible atmosphere for programming, including the delivery of open and closing remarks as needed.
• Keep the Library’s website calendar up to date and ensure programming space is properly booked.
• With the Information Services Manager, identify community needs and trends, and oversee, develop, and implement a multi-year vision for events in the Library.
• With the Head of Information Services, find, attend, and participate in recurring and new community events.
• Keep track of statistics from outreach events (i.e.: staff attendance, hours spent, number of patron interactions).
• Coordinate staff representation at events and ensure all equipment and promotional materials are ready.
• Attend the Parsippany Chamber of Commerce meeting throughout the year and cultivate relationships with other community groups.

Marketing:

• With the Head of Information Services, develop and implement Marketing and Public Relation materials, including but not limited to Newsletters, posters, flyers, email notices, social media posts, and press releases.
• Work to increase the visibility of Library marketing strategies.
• Help craft consistent and effective messages and marketing materials to represent and promote the Library.
• Experience with marketing and graphic design software preferred.
• Social Medial experience for a professional organization a plus.

General Knowledge, Skills, and Abilities:

• Ability to foster collaboration between staff members, departments, library branches, and the community.
• Ability to think handle multiple projects with competing deadlines.
• Exceptional customer service and interpersonal skills, and the ability to work as part of a team and independently.
• Ability to read, write, speak, understand, and communicate effectively in English sufficiently to perform the duties of this position.

Position Requirements:

• Graduation from an accredited college or university with a Bachelor’s degree.
• 1-2 years of experience in an outreach, programming, or marketing position.
• Experience in a public library setting a plus.
• Regular attendance at the work location during assigned shift times is an essential function.
• New Jersey residency requirement: “New Jersey First Act”, N.J.S.A. 52:14-7 (L. 2011, Chapter 70).
• Possession of a valid driver’s license and good driving record. Ability to use personal vehicle to attend meetings and transport materials and equipment. Mileage is reimbursed at the IRS rate.
• Daytime, evening, and Saturday hours are required.
• Ability to perform the job with or without reasonable accommodation. Able to sit, stand, bend, kneel, lift, climb, push, and pull. Ability to regularly lift and move up to 10 pounds, and frequently lift and move up to 50 pounds.

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