Visual Sound Productions, Inc.
Visual Sound Productions, Inc. | Administrative Assistant
Visual Sound Productions, Inc., Springfield, Massachusetts, us, 01119
Administrative Assistant
$40,000
Join the VSP Crew: Charismatic Admin who’s a Productivity Powerhouse
Pay Will Vary Based on Experience
Full Time Position
About VSP:
Visual Sound Productions, Inc. is a multi-operational production company that specializes in four division, weddings, multimedia, audio-visual, and talent. The collaboration of all four divisions have led us to create unforgettable events, contributing to our success today. Finding someone who is driven is key to our business model. With our brand-new state of the art facility in the heart of downtown Springfield, our mission is to create memorable experiences, elevate brands, and unleash talent while elevating industry standards. Are you ready to become a VIP with VSP?
Job Description:
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant who will work side by side with our President/Director of the VSP Weddings division. In this role, you will play a critical part in supporting the smooth operation of our company by providing administrative, operational, and logistical assistance across all divisions. You will process inquiries, manage schedules and calendars, assist with project coordination, and ensure overall efficiency within the organization. Build trust with vendors, wow clients, and represent VSP in the community, so someone local to Western Mass is preferred. This isn’t just a job, it’s an opportunity to contribute to the success of the sought-after production company in New England.
Responsibilities:
Administrative Tasks: ·
Process inquiries and leads from our varies platforms such as e-mail, phone, website, the Knot, Wedding
Wire, Instagram, and Facebook ·
Manage clients and direct them to the proper division director, where you will help assist in the wedding division ·
Manage schedules and calendars for staff ·
Maintain and organize company records, documents, and filing systems ·
Prepare presentations, reports, and other documents as needed ·
Input and document company expenses / bookkeeping ·
Manage payroll and studio rentals
Operational Support: ·
Assist with logistics and coordination of weddings ·
Manage vendor/client relationships ·
Manage all social media accounts
Project Coordination: ·
Provide administrative support to weddings, including data entry, communication, and resource management ·
Track employee and client progress and deadlines, ensuring tasks are completed efficiently ·
Assist in coordination and execution of VSP annual community events
Additional Responsibilities: ·
Stay up to date on industry trends and developments ·
Represent VSP in the community for various events and sponsorships ·
Work local bridal shows to attract new clients ·
Work local and/or out of state dance competitions for product sales on as needed basis ·
Perform other duties as assigned
Qualifications: ·
Minimum of 3 years of administrative experience in an entertainment/production company ·
Strong organizational and time management skills ·
Excellent communication and interpersonal skills ·
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks ·
Ability to work independently and as part of a team ·
Strong ability to multi-task and detail-orientated ·
Positive attitude and passion for industry
Preferred Qualifications: ·
Experience in the wedding industry ·
Familiarity with CRM (customer relationship management) software ·
Social Media Management ·
Excellent writing and editing skills ·
Graphic Design
Perks: Work-life balance:
Enjoy a flexible schedule and 3 weeks of paid time off to relax and recharge.
Competitive salary:
We offer a competitive salary, plus weekly W-2 payments for consistent income.
End-of-Year bonus:
Earn an end-of-year bonus right before the holidays.
Comprehensive benefits:
We provide workers' comp, social security, Medicare, liability insurance, and invest in your professional development with training and resources.
Join a team you'll feel at home with:
Develop meaningful connections and collaborate with passionate colleagues and contribute to the success of an industry breaking company.
About VSP:
Visual Sound Productions, Inc. is a multi-operational production company that specializes in four division, weddings, multimedia, audio-visual, and talent. The collaboration of all four divisions have led us to create unforgettable events, contributing to our success today. Finding someone who is driven is key to our business model. With our brand-new state of the art facility in the heart of downtown Springfield, our mission is to create memorable experiences, elevate brands, and unleash talent while elevating industry standards. Are you ready to become a VIP with VSP?
Job Description:
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant who will work side by side with our President/Director of the VSP Weddings division. In this role, you will play a critical part in supporting the smooth operation of our company by providing administrative, operational, and logistical assistance across all divisions. You will process inquiries, manage schedules and calendars, assist with project coordination, and ensure overall efficiency within the organization. Build trust with vendors, wow clients, and represent VSP in the community, so someone local to Western Mass is preferred. This isn’t just a job, it’s an opportunity to contribute to the success of the sought-after production company in New England.
Responsibilities:
Administrative Tasks: ·
Process inquiries and leads from our varies platforms such as e-mail, phone, website, the Knot, Wedding
Wire, Instagram, and Facebook ·
Manage clients and direct them to the proper division director, where you will help assist in the wedding division ·
Manage schedules and calendars for staff ·
Maintain and organize company records, documents, and filing systems ·
Prepare presentations, reports, and other documents as needed ·
Input and document company expenses / bookkeeping ·
Manage payroll and studio rentals
Operational Support: ·
Assist with logistics and coordination of weddings ·
Manage vendor/client relationships ·
Manage all social media accounts
Project Coordination: ·
Provide administrative support to weddings, including data entry, communication, and resource management ·
Track employee and client progress and deadlines, ensuring tasks are completed efficiently ·
Assist in coordination and execution of VSP annual community events
Additional Responsibilities: ·
Stay up to date on industry trends and developments ·
Represent VSP in the community for various events and sponsorships ·
Work local bridal shows to attract new clients ·
Work local and/or out of state dance competitions for product sales on as needed basis ·
Perform other duties as assigned
Qualifications: ·
Minimum of 3 years of administrative experience in an entertainment/production company ·
Strong organizational and time management skills ·
Excellent communication and interpersonal skills ·
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks ·
Ability to work independently and as part of a team ·
Strong ability to multi-task and detail-orientated ·
Positive attitude and passion for industry
Preferred Qualifications: ·
Experience in the wedding industry ·
Familiarity with CRM (customer relationship management) software ·
Social Media Management ·
Excellent writing and editing skills ·
Graphic Design
Perks: Work-life balance:
Enjoy a flexible schedule and 3 weeks of paid time off to relax and recharge.
Competitive salary:
We offer a competitive salary, plus weekly W-2 payments for consistent income.
End-of-Year bonus:
Earn an end-of-year bonus right before the holidays.
Comprehensive benefits:
We provide workers' comp, social security, Medicare, liability insurance, and invest in your professional development with training and resources.
Join a team you'll feel at home with:
Develop meaningful connections and collaborate with passionate colleagues and contribute to the success of an industry breaking company.