Event Planner/Office Manager

Organizational Background

From the top of Mount St. Alban, St. Albans School looks up to the Washington National Cathedral and out to the United States Capitol. Our location serves as an embodiment and constant reminder of the School’s motto: Pro Ecclesia et Pro Patria, for Church and for Country. The School was established in 1909 by the Protestant Episcopal Cathedral Foundation (PECF). Our mission is to prepare boys in grades 4 through 12 to develop and use their spiritual, intellectual, artistic, and physical gifts not for themselves alone, but in service of the greater community. As an Episcopal school, we welcome and embrace boys of all faiths and backgrounds to this caring community that learns, prays, plays, sings, and eats together. We are committed to a diversity among students, faculty, and staff that shapes and enriches our shared experiences.

As part of the PECF, St. Albans, the Cathedral, the National Cathedral School, and Beauvoir benefit from strong ties and collaboration.

Job Description

St. Albans School is seeking an Assistant to provide administrative support services to the Executive Director of Development, Development Program Directors, and to the St. Albans School Development program, generally. Reporting to the Executive Director of Development, the Assistant will provide broad support over a varied range of activities.

Specifically, the well-qualified candidate will be responsible for the following:

• Event Planning: Working with and supporting Development colleagues, manage the logistics and execution of engagement, cultivation, and stewardship events (NOTE: this does not include Reunions, which is managed by the Constituent Engagement team).
• Oversee event experiences from conception through post event review; manage onsite preparations, production, breakdown; ensure high level service throughout all phases.
• Develop and create the visual aspects for invitations (both print and electronic), venue location/design, and event and department marketing materials, websites and other media.
• Provide administrative support to the Executive Director of Development, inclusive of calendar management, travel itineraries, and expense reconciliation.
• Support the Executive Director of Development in managing the Development and Campaign budgets on an annual and rolling basis.
• Schedule meetings for, and attend as notetaker at, Development Committee and/or campaign volunteer meetings as well as internal department meetings with Development staff.
• Manage bulk mailings and internal mail distribution for the department; work with STA purchasing/operations team to ensure proper stock levels of office supplies for the department, and serve as the point of contact in managing external vendor orders to support campaign and fundraising initiatives.
• Serve as the primary concierge by answering phones, receiving and welcoming visitors to the department, and directing constituents to the appropriate personnel when needed.
• Exhibit strong collaboration with department colleagues, between constituents and the school, and departmental interdependencies.
• Exhibit an ability to learn and grow in becoming an articulate champion of St. Albans School’s philanthropic endeavors as well as skilled in issuing expressions of appreciation to donors.

St. Albans looks for candidates who will immerse themselves in the life of the school.

The position may perform other related duties as assigned. The omission of specific duties does not preclude the school leadership and/or direct supervisor from assigning duties that are logically related to the position/responsive to the emergent needs of the school.

Professional Experience & Qualifications

Minimum Experience: Two years of work experience in a similar role.

Education: A completed 4-year Bachelor’s Degree.

Certifications: N/A.

Preferred Qualifications:

• Administrative and/or development experience within an independent school setting.
• Has, or is willing and able to develop proficiency in use of technology: Raiser’s Edge database, Microsoft Office, etc.
• Exhibits personal and professional integrity as well as respect for the confidentiality of colleagues and constituents.
• Demonstrates self-motivation, flexibility, problem solving, and commitment to innovation.
• Exhibits excellent planning, prioritization, organization, multitasking, efficiency and follow-through in the execution of responsibilities.
• Shows dependability, punctuality, and high quantity, quality, accuracy, and timeliness of work produced.