Event Planner Job at Nelson Atkins in Kansas City

The employees who support the mission of the Nelson-Atkins are considered among its greatest assets, and the jobs they perform contribute to the richness of the institution. The museum has a variety of employment opportunities across departments within Curatorial, Conservation & Collections Management, Design & Presentation, Learning & Engagement, People & Culture, Earned Income & Guest Services, Information Services, Marketing & Communications and Development. We employ full-time, part-time, temporary, and seasonal personnel who individually and collectively create experiences that engage, enlighten, and entertain our visitors.

The Nelson-Atkins Museum of Art is an Equal Opportunity Employer.

Internships

The Nelson-Atkins Museum of Art offers internships to individuals seeking valuable experience in their area of interest or study. Internship opportunities vary and go beyond the study of art history; firsthand experience ranges from clerical work to research and focused projects. Internships are typically unpaid, but students can arrange academic credit for their experience. During the summer, interns have the opportunity to participate in a Summer Salon, which includes activities such as presentations by staff, visits to local galleries, and the opportunity to give in-gallery talks.

Museum departments typically accepting interns are: Education, Imaging Services, Design, Marketing, and Curatorial. Students are responsible for their own transportation and housing arrangements.

Internship Posting Timeline: Summer: late February/early March Fall: late June/early July Spring: late October/early November.

**If no posting for an internship is shown, there are currently no internships available.**

Current Openings

Position:Event Planner

Location: Kansas City, MO

Job Id:1332

# of Openings:1

Event Planner

Nelson-Atkins Museum of Art

Why Join Us?

At the Nelson-Atkins, we believe art has the power to transform, challenge, and inspire. Our staff and volunteers are driven by the mission to make art accessible to all, fostering a sense of belonging and creativity for all. As part of the Event Planning team, you'll contribute to creating memorable experiences in a world-class cultural setting while working in a collaborative, mission-driven environment.

What You’ll Do

As an Event Planner , you’ll manage events from conception through completion, delivering exceptional service and ensuring seamless execution for both internal and external clients. Responsibilities include:

• Event Management: Plan and oversee a variety of events, including member engagement activities, weddings, receptions, corporate gatherings, and other social occasions, while adhering to strict deadlines and budgets.
• Event Planning: Coordinate logistics, food service, entertainment, décor, and staffing. Optimize processes through event planning software and ensure efficiency.
• Vendor Relationships: Build and maintain relationships with external vendors, negotiate contracts, and oversee deliverables.
• Client Experience: Ensure exceptional client experiences by managing all phases of events, including preparation, execution, and post-event follow-up.
• Internal Communication: Act as the central point of communication between internal teams and external stakeholders to ensure flawless event execution.
• Advocacy & Outreach: Promote the museum’s event spaces through outreach, marketing, and relationship-building within the community.
• Best Practices: Stay informed about industry trends, government regulations, and design innovations, proactively identifying opportunities to improve operations.

What We’re Looking For

We’re seeking a motivated professional with the following qualifications and skills:

• Education & Experience:
  • Bachelor’s degree in a related field or equivalent experience.
  • 1–3 years of experience planning upscale events such as weddings, corporate events, and other social occasions.
• Core Competencies:
  • Attention to detail and the ability to manage complex event logistics.
  • Adaptability to respond to unexpected changes and challenges.
  • Strong emotional intelligence and relationship-building skills.
  • Excellent verbal and written communication, including public speaking and collaborative problem-solving.
  • Organizational prowess to manage priorities and meet deadlines.
  • Financial acumen to ensure decisions align with budgetary goals.
  • Technological proficiency to leverage event management tools and software.
  • Commitment to inclusion, respecting diverse perspectives and cultural backgrounds.

What We Offer

• Annual starting range: $46,762 - $52,653

The starting salary range for this position spans from the minimum of the grade level to 90% of the midpoint for the grade level. The final salary within this range will be determined based on the candidate’s education, experience, and other relevant qualifications.

• Health & Welfare: Medical, dental, vision, flexible spending account, life insurance, and short- and long-term disability coverage (effective within the first 30 days).
• Retirement: 403(b) plan with employer matching and core contributions.

Wellness & Employee Assistance:

• Onsite wellness activities, including yoga classes, flu shot clinics, and chair massages.
• Financial wellness education and retirement planning support.
• Access to confidential services such as financial, legal, and family counseling.

Paid Time Off:

• Vacation, sick leave, personal days, and paid holidays available immediately upon hire.

Professional Growth & Development:

• Opportunities for continuous learning and career advancement.
• Join a workplace committed to art accessibility and fostering community connection.

Non-Discrimination

The Nelson-Atkins is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+ applicants.

The Nelson-Atkins Museum of Art does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

For individuals with disabilities who would like to request an accommodation, please contact the People & Culture department.

The Nelson-Atkins Museum of Art conducts pre-employment background checks as part of our selection process.

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