Studio Operations Coordinator Job at 24 Seven in Boston

Location: Boston, MA – Hybrid Duration: 6 month contract Pay: $70/hr MAIN GOALS & SUPPORTING RESPONSIBILITIES Grow and maintain a work environment that encourages the production of amazing games by providing vital resources, infrastructure, processes, and internal support. Work with the facilities and security team to offer a top-of-the-line workplace, both in the office and working from home through office design & maintenance, health & safety, and administrative support. Collaborate with IT to coordinate cyber security, tools and software rollouts, infrastructure updates, advise and advocate for hardware and desktop support requirements for team members within the office. Work with Production, HR and Hiring Managers to ensure new hires transition into the team well by supporting the onboarding process, and developing and sharing onboarding best practices. Manage projects, meetings and priorities for operations-led initiatives. This role will include facilitating meetings, taking detailed notes, and following up on action items with all contributors to ensure meetings and projects stay on track. Foster transparency between company shared services teams to coordinate resources, share project updates, and escalate issues within the site. Provide consistent updates to Boston Leadership on current and upcoming priorities and risks that could impact onsite workers and project deliverables. Initiate, oversee, and ensure team events are executed well and to company guidelines in support of team bonding and celebrating team wins. Calendar management for studio lead, including scheduling franchise meetings, trainings, and networking meetings. Manage domestic travel logistics and handle travel schedule, meeting details, etc. Manage various service tickets and tasks on behalf of assigned executives and support teams. Reconcile expenses, complete expense reports, and serve as a resource to team members on company processes. Process purchase orders and invoices for Boston events, construction projects, and ongoing Facilities support. Take on unforeseen projects, issues and troubleshooting within the scope of the role. MINIMUM REQUIREMENTS 5+ years’ experience working in an Office or Studio Operations and/or Executive Support role. Experience with Facilities Support and/or, Office Coordination, and Event Management highly desired. Consistent ability to focus on priorities – prioritization, problem solving, multi-tasking, and meeting project goals. Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Exceptional attention to detail as well as ability to see the big picture. High degree of tact and discretion when handling confidential matters. #J-18808-Ljbffr