Human Resources Operations Assistant Job at Kwfc Radio Station in Ozark

Content Summary: Human Resources Operations Assistant at Ozark, for Kwfc Radio Station

Description:

Essential Responsibilities & Duties

1. General:

• Answer and screen incoming calls and emails.
• General clerical duties including photocopying, faxing, and mailing.
• Maintain a digital and hard copy file system.
• Schedule and coordinate meetings, agendas, appointments, and travel.
• Create or revise systems and documents, as necessary.
• Assist Human Resources Director with email management and communications.
• Complete reports as requested.
• Assist in project management.
• Order supplies for the office.
• Cross-trained to fill in for other HR roles.

1. Budget:

• Assist with budget monthly review, reconciliation, and FY budget presentation.
• Provide backup for entering invoices, processing monthly bankcard statements, mileage reimbursements, and balancing credit card statements.
• Enter invoices, process monthly bankcard statements, mileage reimbursements, and balance credit card statements.
• Process detailed MetLife self-bill.

1. Department Duties:

• Copy Editor for department.
• Assist in Poster Compliance.
• Family Medical Leave Act:
• Prepare FMLA documents and coordinate meetings.
• FMLA management in HRIS software system and employee files.
• Manage LOA status in HRIS.
• Update payroll manual adjustments sheet for benefits invoices.
• Process STD or LTD paperwork.
• Yearly FMLA paperwork audit.
• Start of Year: Hours Verification reports to aid in ACA compliance and budget preparation.
• Open Enrollment:
• Participate in Open Enrollment reconciliation.
• Provide backup for New Employee Orientation and Human Resources Orientation coordination and facilitation as needed.
• Provide backup for other functional areas of the Human Resources Department.
• Performs other duties assigned by Human Resources Director.

1. Recruiting:

• Assist with Career Fair coordination, facilitation, and projects as needed.
• Daily tags in recruiting for new applicants.

1. Risk Management:

• Process and maintain driver applications for employees.
• Process insurance needs for Kids & Youth camps.
• Assist in Workers Comp claims as needed.

1. Personnel Administration:

• Obtain and manage job descriptions, position codes, and employee groups in HIRS.
• Upkeep and manage Positions module in Human Resource Information System (HRIS).
• Manage positions on James River website and Recruiting Module (ATS).
• Coordinate exit interviews, and prepare termination, exit paperwork, and update payroll manual adjustments sheet as needed.
• Assist with I9 record keeping; to remain in legal compliance.
• Assist in updating FellowshipOne Go employment status.

1. Payroll:

• Have a basic understanding of payroll processing.
• Aid in Payroll as needed.
• Be backup for payroll processing.
• Update Manual Adjustment sheet as needed for employee changes.

Qualifications:

Job Requirements:

• High school diploma, Associates degree preferred.
• Two (2) years of administrative experience.
• HR experience preferred but not required.
• Any equivalent combination of training and experience.
• PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
• Called to support ministry. This position requires that the candidates be actively attending and have completed grow track with approval as a dream team member.

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