Asian American Arts Alliance is hiring: Department Assistant, Creative Writing i

Full time / $32.11 hourly / Barnard College / New York, NY

Job Summary:
Reporting to the Department Manager, the Academic Department Assistant supports the administrative functions of one or more academic departments or programs as assigned.

Job Description:

• Reception and office administration
• First point of contact for students and faculty
• Receive and distribute distribute mail and deliveries
• Orienting/setting up offices, supplies, computers, access and mailboxes for departmental personnel
• Create and track Facilities work orders
• Maintain shared office supplies
• Record, transfer, and transcribe data as requested.
• Process hiring documents in conjunction with Beyond Barnard
• Train and assign daily tasks under the direction of the Department Manager
• Coordinate and support the execution of department programs or events, including space reservations, catering/food orders, AV services, vendor management, invitations, and publicity.
• Communications
• Send out newsletters and announcements
• Update departmental websites and maintain department communication tools
• Course & Instructor Support
• Post course descriptions in academic systems
• Maintain an archive of department syllabi and theses
• Track majors and record assignment of major advisors
• Maintain enrollment lists for courses
• Maintaining student records in consultation with the Registrar and Student Advisors
• Assist faculty with COI (“Committee on Instruction”) course proposal documentation
• Collate academic dossiers and documents for Advisory Committee on ATP (“Appointments, Tenure, Promotion”)
• Data Entry
• Including financial, employee, student, course, and others as assigned.
• Initiate and reconcile department purchases, invoices, reimbursements, and expense reports
• Coordinate application flow, candidate visits, and reimbursements.
• Maintain familiarity with relevant administrative college policies, as required.
• Other duties as assigned.

Requirements

Required Qualification Summary

• High School Degree or GED and two years of college and 3-5 years related experience.
• Strong organizational ability and a broad range of office skills.
• Strong computer skills & experience with word processing, spreadsheets, email, and calendaring.
• Ability to set priorities, work under pressure, and balance competing responsibilities.
• Tact and good judgment in dealing with a variety of constituencies.
• Strong communications skills, both written and verbal.

Preferred Qualifications

• Bachelor’s degree and 1-3 years related experience