Library Administrative Assistant Job at City of Cedar Park in Cedar Park

As the third largest city in the Austin metropolitan area, Cedar Park is an integral part of the rapid growth and burgeoning prosperity of Central Texas and Williamson County. Cedar Park is widely known for its excellent schools and a pro-business environment. We are consistently named by multiple outlets one of the top places in the U.S. to raise a family – due to our abundance of amenities, relaxed lifestyle, and our commitment to community and effective government. Just 17 miles from downtown Austin and on the edge of the Texas Hill Country, Cedar Park offers the best of both worlds: the energy of an innovative and booming metropolis, yet the best of small community life with parks, nature trails, and comfortable neighborhoods. It all adds up to a great place for families and businesses to call home.

We image the City of Cedar Park as a family-oriented community, one of compassion, integrity, diversity and many faiths. We are an attractive destination, a leader in business development and committed to an exceptional quality of life for all.

The Cedar Park Public Library is committed to empowering everyone in the community to learn, create and have fun, including our staff! Join our Administrative Team in supporting the amazing services and spaces that make our New Library such a popular community destination.

A successful candidate for the Library’s Administrative Assistant will be passionate about public service, motivated to achieve the best for our staff and customers, dedicated to communicating effectively with a wide range of people, and excited to learn and grow with our Library team. This position performs technical clerical duties of the Library department; carries out delegated administrative duties; is responsible for correspondence and maintaining databases; monitors budget; codes and processes invoices and assists in various office duties.

• Provides high-level administrative and clerical support to the assigned Department Head or Director, or other departmental employees as assigned, which may include maintaining calendars, coordinating travel arrangements, scheduling and preparing for meetings, running errands;
• Manages reservation system of Library's meeting rooms; provides information on facilities and fees, coordinates reservations and handles fees and refund requests;
• Performs administrative activities related to operation of the Library;
• Assists with maintenance of Library buildings, grounds, and related property, including coordinating with Facilities Maintenance, janitorial staff, and facilities vendors;
• Accepts and processes incoming mail and oversees the distribution of outgoing mail;
• Receives and pays invoices for department purchases including creating purchase orders, processing employee expense reports and recording credit card use, and reconciling credit card statements;
• Handles cash and cash equivalents; balances, reconciles and records cash receipts; and deposits all monies received by the department, as assigned;
• Prepares correspondence in accordance with known procedures; sets up and maintains filing systems for various functions within the Library;
• Provides information to other staff members, City employees, state and federal agencies and community organizations, as necessary Attends and documents department-related meetings or conferences, and assists in the set-up and preparation for such meetings or conferences, as assigned;
• Receives, assists or directs telephone calls or visitors, as necessary;
• Assists in department budget preparation, monitors expenditures and produces revenue and expenditure reports as needed;
• Maintains various record retention files and logs and coordinates destruction according to State of Texas guidelines;
• Coordinates all training, conferences and/or travel arrangements, prepares per-diems, travel advances and claims;
• Conducts research, compiles information, and prepares presentation manuals, reports, graphs, charts, and publications as assigned;
• Drafts and/or processes routine and special correspondence, including mass mailings, and correspondence requiring tracking and signatures for legal purposes;
• Assists with meetings/functions related to department associated activities when needed, including evenings and/or weekends;
• Orders and maintains necessary inventory of office supplies for all personnel;
• Performs both assigned and independent staff work.

High school graduation, or GED, plus at least one year of experience as an administrative assistant or secretary performing similar required duties; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Accounting experience preferred.

Knowledge: budgetary and basic bookkeeping techniques; municipal library administration and organization; standard office procedures; correct business English, spelling and punctuation and data collection methods and techniques.

Skill/Ability: demonstrate proficiency in both oral and written communication; operate personal computer using standard word processing, spreadsheet and database software; organize facts and present them in a clearly written or graphic form; deliver quality customer service; communicate reservation policies, fees and use patterns to aid public in using yet preserving city facilities; interpret and develop ordinances and resolutions; establish and maintain effective working relationships with co-workers, the general public, Library Foundation, Friends of the Library, outside agencies and vendors.

Reports to: Library Director

Directs: This is a non-supervisory position

Other: Works closely with City departments, co-workers, general public, and representatives of various organizations and agencies.

Please submit your application as soon as possible to ensure you are considered for this position. Upon receipt, resumes will be screened in relation to the criteria outlined in this posting. Candidates selected for interviews will be contacted by the hiring manager. For consideration, please apply online https://www.cedarparktexas.gov/.

The City of Cedar Park is an Equal Employment Opportunity (EEO) employer. As an EEO employer, the City will conduct its staffing activities, selection, promotion, demotion, transfer, training, and separation in accordance with Federal, State, and Local EEO laws and regulations as they affect the City. The City of Cedar Park will not discriminate against any applicant or employee based on race, color, national origin, sex, age, religion, veteran status, or disability.

The City of Cedar Park is a vibrant community of 83,000 consistently ranked by the U.S. Census Bureau as one of the fastest growing communities in the Austin metro. Named for a popular park and rail stop in the late 1800s, Cedar Park is now home to two professional sports teams, the Texas Stars AHL hockey team, and the Austin Spurs NBA G-league basketball team, as well a growing number of high tech and major manufacturing employers. Cedar Park has several rankings by a variety of sources as one of the Best Cities for Families and one of the Safest Cities in Texas.

Discover Cedar Park: https://cedarparktexasedc.com

Our 2023 Resident Survey: https://www.cedarparktexas.gov/190/2023-

Tourism site for Cedar Park: https://visitcedarparktexas.com/

Lakeline Park: https://youtu.be/DrIFoN1J2p4

Bell District Flyover: https://youtu.be/WOSQRzrUO_w