Administrative Receptionist/Office Coordinator at Midtown PR Firm New York, New

Our client, a boutique PR Firm, is seeking a rockstar receptionist/office coordinator to support their office as the main point of contact for guests and staff and to maintain their office space. This role is meaty and will also have opportunities for growth (including light support for MDs). The team is full of energetic, brilliant and talented people who love what they do and are excited about what they are building together. The ideal candidate is someone who would thrive being the face of the office, creating a welcoming environment and helping out with anything and everything. This is a great role for a candidate who no job is too big or too small and for someone who is excited to get involved. Our client is flexible with regards to the candidate’s industry experience as long as they have developed strong administrative skills and a ‘roll up your sleeves’ mentality. Candidate must be a true team player. This role is in office 4x in office and wfh on Fridays.

RESPONSIBILITIES:

• Warmly welcome and greet all visitors, clients, and partners, ensuring they have a seamless and enjoyable experience upon arrival
• Provide a best-in-class office experience to employees and guests
• Ordering office and cleaning supplies, snacks, drinks, and ensure the pantry is stocked
• Work with vendors to ensure the kitchen and common spaces are tidy
• Ensure desks are tidy, conference rooms are left up to our standard, and that they are collectively maintaining a clean and professional kitchen and common space
• Coordinate weekly lunches for the team
• Serve as the IT point of contact; liaise with IT vendor, help streamline tools used across the firm, order related supplies and assist with troubleshooting needs
• Assist with employee onboarding and offboarding end-to-end (e.g. set up with Zoom, familiarize with the office, etc.)
• Manage calendar invites and plan in-house and off-site activities, including but not limited to: team offsites, employee happy hours, culture building events, etc
• Be the main point of contact to the building facilities management team
• Graphic design and website maintenance ad hoc projects
• Backing up other admin assistants as needed and providing support to MDs
• Ad hoc duties and special projects as assigned

REQUIREMENTS:

• The successful candidate should have at least 2-5 years of applicable administrative or hospitality experience, a great work ethic, a positive attitude, a service mindset, and a can-do approach
• Hospitality obsessed
• You are proactive and are able to think on your feet to creatively problem solve
• Ability to be discreet with sensitive or confidential information
• Proficient in Google & MS Office suites
• Impeccable communication skills, organized and detail oriented
• Ability to work in a team environment or independently
• A friendly and 'nothing is beneath me' attitude is key!

SALARY:
$75-85K (DOE) + strong benefits + perks

HOURS:
8:30am-5:30pm

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