Studio Manager Job at Hennebery Eddy Architects in Portland

Description

Hennebery Eddy Architects seeks a Studio Manager to oversee the day-to-day operations of our studio, ensuring that it functions smoothly by managing administrative tasks, providing staff support, restocking office supplies, and maintaining office housekeeping, all while creating a positive work environment for employees. To be successful in this role, you should be proactive, self-starting, well-organized, reliable, have great time management skills, and be able to act independently. We are looking for an individual that takes pride in creating an exceptional first impression and maintaining a welcoming and professional office environment for both external and internal clients. This position is located in our Portland, Oregon studio and requires in-person attendance Monday through Friday from 8:00 am to 5:00 pm.

Responsibilities

• Front desk reception, greeting guests, and answering the phone.
• Office hospitality throughout the day including making coffee, resetting conference rooms, setting up and breaking down meetings, community food replenishment, and anything else that contributes to a pleasant, clean, and organized office environment.
• Manage office-wide event calendar; plan, schedule, and execute quarterly all-staff lunches and internal gatherings.
• Coordinate vendor presentations.
• Order and stock supplies.
• Office housekeeping including dishwasher management, restocking clean dishes and utensils, and oversight of refrigerator cleanliness.
• Point of contact with landlord and outside vendors for coordination of general office maintenance such as carpet cleaning and appliance repairs.
• General staff support including mail sorting, delivery coordination, and small equipment check-outs. This role is the go-to person for office administration needs and will need to manage various ad hoc requests on a regular basis.
• Build relationships with colleagues and foster a positive work environment.
• Assist with new hire onboarding as needed.
• Attend Monday staff meetings; prepare and electronically distribute meeting minutes.
• Gather receipts and enter corporate credit card transactions into our accounting software.
• Coordinate on- and off-site file archiving.
• Take pride and ownership of the responsibilities of this role and the impression it portrays of our firm.

Qualifications

• Proven experience in a similar office administration role.
• Customer service oriented.
• Strong written and verbal communication skills for effective interactions with employees, clients, and vendors.
• Use sound judgement to make decisions independently and efficiently.
• Demonstrate situational awareness.
• Ability to quickly switch tasks if the need arises and based on prioritization.
• Be proactive and maintain an organized office environment.
• Strong time management and multitasking abilities.
• Proficiency in Microsoft Office Suite.
• Experience using a multi-line "soft" phone system a plus.
• Able to lift boxes and files up to 50 pounds.
• Minimum of three references preferred.

To Apply

For consideration, please submit a PDF with your cover letter and resume.

About Hennebery Eddy

Headquartered in Portland, Oregon, we serve clients throughout the West with additional locations in Bend, Oregon, and Bozeman, Montana. Hennebery Eddy was named the 2018 firm of the year by the AIA Northwest & Pacific Region are also recognized as a JUST Organization through the International Living Future Institute, reflective of the firm's long-standing commitment to equity and social justice. Visit www.henneberyeddy.com to learn more.

Benefits

Hennebery Eddy offers a comprehensive benefits package including but not limited to competitive health plan options, flexible paid time off, monthly cell phone stipend, paid volunteering days, a community service scholarship, a sabbatical program, and reimbursements for professional development.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Hennebery Eddy Architects, Inc., is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.