Tour Producer - Contract Job at Tbwa Chiat/Day Inc in New York

The Tour Producer will manage the project from kick-off to delivery and be the team’s point person for the project. This role works closely with internal teams, the client and internal resources and oversees all stages of a project, including creative and strategic development, production, and delivery. This role will focus on the management of our 2025 tour for a Hospitality and Tourism client.

You’ll be a team player who loves to have your hands in a lot of different things and assist across multiple efforts. You’ll have an astute attention to detail, love to deliver projects on time and on budget and thrive in a highly collaborative environment.

What you’ll be doing

Project Delivery

• Establishes team communication methodology including status reports, team meeting notes and action items lists.
• Leads and supervises project team.
• Manages multiple workstreams and phases of the project, including overseeing Suitcase Tour Producer
  • The Suitcase Tour is a secondary, smaller tour that will run during a part of the larger Main Tour the Producer is overseeing.
• Manages the traveling onsite execution team of tour managers, hosts and oversight of supporting roles.
• Acts as a liaison between account, strategy, creative and, in some cases, development teams.
• Self-motivated with excellent problem-solving skills.
• Maintains client contact, leads client meetings and produces status reports for the client.
• Reviews projects for quality assurance purposes & ensures both internal and client reviews take place.

Budget Coordination

• Works within established budgets and creates, maintains and updates project schedules.
• Works in Jack’s budget system on all aspects of finance including updating budgets, managing weekly burn reports, creating POs, change orders and processing invoices.
• Establishes billing schedule with accounting and client.
• Reconciles costs against budget as directed.

Culture

• Demonstrates an understanding of the value of creating a diverse, equitable, and inclusive work environment. Actively supports and engages in creating and sustaining a workplace that fosters creativity and innovation.

For this role you will need

• Relevant degree and at least 10 years of hands-on experience managing teams and/or projects.
• Experience in building/executing tours.
• The ability to be onsite as needed for key summer events (approx. 10-15 from May – Sept) and as needed for trainings and pop-up activations leading up to tour launch.
• Proficiency with Microsoft Office suite (e.g. Word, Excel and PowerPoint).
• Demonstrated project management skills, including budgeting, communications, scheduling and time/resource management.
• Confidence in managing the entire project lifecycle from budgeting through development and people management, including technical consultation and interface with a variety of development teams.
• Strong communication skills, and client interfacing abilities.
• Must possess ability to handle numerous workstreams at one time, meet fast turnaround deadlines, and maintain an eye for detail.
• Strong familiarity and comfort with technology in general, a desire to remain informed of current trends and improvements, and the ability to communicate highly technical concepts to a non-technical audience.
• Familiarity with a variety of media, such as print, social, email marketing, digital media, etc.

Wage Range: $30 - $50/hour. Where an individual is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Jack Morton and Genuine are equal opportunity employers; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

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