Library Assistant 1 (NY HELPS), Box Job at StateJobsNY in Albany

Duties Description The New York State Education Department's Office of Cultural Education is seeking candidates for a Library Assistant 1 position in the New York State Library. The New York State Library has 19 million items in 76 different collections shelved on 96 miles of shelving, which is located on eight different floors of the Cultural Education Center. The Library's collections contain books, maps, journals, microfilm, microfiche, US government documents, New York State documents, international documents, CD-ROMs, patents, pamphlets, and newspapers.

Under the supervision of the Library Assistant 2, the Library Assistant 1 will be responsible for the daily operation and activities on one floor of the Library Stacks (5th, 6th, 8th or Basement) and will directly supervise staff assigned to that floor. The Library Assistant 1 will be responsible for ensuring that materials are retrieved from the Library's collections for onsite and off-site customers accurately and in a timely manner, and that Library materials are filed correctly. Duties of this position include, but are not limited to, the following:

•Manages the daily operation and activities on one floor of the Library stacks, including both public services and stack maintenance activities;
•Directly supervises the 1 - 2 Office Assistant 1s assigned to one floor of the library stacks. Responsibilities include: training, monitoring and evaluating work performance, assigning and reviewing work, scheduling, resolving problems, reviewing and correcting time sheets and counseling;
•Retrieves materials from the Library stacks for on-site and off-site customers;
•Staffs the seventh floor Circulation or Paging Desk for at least one hour a day;
•Reviews "unfilled" Interlibrary Loan requests to determine why the requests were not filled;
•Sorts and shelves Library materials;
•Ensures that materials are stored or housed properly on the shelves;
•Shifts collections, as necessary; and
•Performs other tasks, as assigned.

Minimum Qualifications MINIMUM QUALIFICATIONS:

NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:

To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

EITHER: High school or high school equivalency diploma and one year of full-time clerical experience in a library setting. Examples of qualifying clerical duties in a library setting may include:
•Maintaining circulation record;
•Processing acquisitions including the receipt and recording of courier-delivered materials and organizing new items;
•Creating and processing interlibrary loan requests (ILL);
•Assisting in collection maintenance including; weeding, shifting, re-shelving, repairing, straightening, inventory, supply orders, and emptying book drop containers to be checked in;
•Assisting and educating patrons in searching the library catalog;
•Assisting patrons in the use of library equipment.

OR: Thirty semester credit hours of college study including at least NINE semester credit hours of college study in any combination of the following areas:
•Library/Information Science;
•Computer Applications
•Information Studies.

PROMOTION: Current State employees must have one year of permanent competitive, non-competitive, labor, or 55-b/55-c service in a clerical, keyboarding, or secretarial title allocated to Salary Grade 6 or higher.

COMPETITIVE MINIMUM QUALIFICATIONS:

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Library Assistant 1.

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.

Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-7 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications:

EITHER: High school or high school equivalency diploma and one year of full-time clerical experience in a library setting. Examples of qualifying clerical duties in a library setting may include:
•Maintaining circulation record;
•Processing acquisitions including the receipt and recording of courier-delivered materials and organizing new items;
•Creating and processing interlibrary loan requests (ILL);
•Assisting in collection maintenance including; weeding, shifting, re-shelving, repairing, straightening, inventory, supply orders, and emptying book drop containers to be checked in;
•Assisting and educating patrons in searching the library catalog;
•Assisting patrons in the use of library equipment.

OR: Thirty semester credit hours of college study including at least NINE semester credit hours of college study in any combination of the following areas:
•Library/Information Science;
•Computer Applications
•Information Studies.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments CONDITIONS OF EMPLOYMENT:

This will be a contingent permanent, competitive appointment or a contingent permanent, non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees' negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of diploma, transcript, or work experience will be required at the time of interview for all candidates. The individual in this position must be able to bend, reach, stoop, lift, push heavy book carts and stand for long periods of time. The work schedule for this position includes flexible hours Monday through Friday, 8:30am - 5:00pm, with rotating Saturdays.

This position leads to a maximum salary of $50,884 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by February 10, 2025 to OCEJOBS@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1443/80086) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.

Interested in a job with New York State, but don't know where to start?

Visit these links for information on working for New York State:
•https://www.cs.ny.gov/jobseeker/
•https://www.cs.ny.gov/pio/publications/gettingajob.pdf

Generous benefits of working for New York State, including, but not limited to, the following:

Holiday & Paid Time Off
•Thirteen (13) paid holidays annually.
•Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
•Five (5) days of paid personal leave annually.
•Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
•Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits
•Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
•Family dental and vision benefits at no additional cost.

Additional Benefits
•Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
•NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
•Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
•Public Service Loan Forgiveness (PSLF).
•Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address ocejobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

Notes on Applying APPLICATION: Qualified candidates should send a resume and letter of interest by February 10, 2025 to OCEJOBS@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1443/80086) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.