Library of Congress is hiring: Confidential Assistant (120-Day Detail/Temporary

detail( Library Employees Only ) Confidential Assistant (120-Day Detail/Temporary Promotion Opportunity)

• Opening Date: January 29, 2025
• Closing Date: February 5, 2025
• LC Organization Unit: Researcher and Collection Services
• Grade: GS-13
• Series: 0301
• Availability: Library Employees Only
• Duration: 120 days

The Researcher and Collections Services service unit is offering a 120-day opportunity for a qualified individual at the GS-12 grade level to serve on a full-time temporary promotion to the GS-13 level, OR a qualified individual at the GS-13 level (no promotion) to serve on a full-time detail as the Confidential Assistant for Researcher and Collections Services. The Confidential Assistant will work under the direct supervision and provide administrative support to the Associate Librarian for Researcher and Collections Services, Hannah Sommers.

The Confidential Assistant provides administrative, operational, technical, and program guidance, with little or no supervision, to support the RCS mission and responsibilities within LCSG, in written form, remote communication or teleconferencing, and in person on a wide variety of topics. The Confidential Assistant exercises initiative, judgment, tact, and flexibility and maintains confidentiality in meeting the consultation, liaison, and planning needs of RCS management staff and other LCSG and Library units as involved.

Specifically, the incumbent will:

1. Provide day-to-day administrative and program support for the AL-RCS, including managing appointments, coordinating completion of tasks, arranging travel, and supporting communications with Library and external contacts.
2. Manage various workflows for the AL-RCS, including reviewing documents and assuming assignments to ensure that the AL-RCS meets deadlines, responds to requests, and is prepared for meetings, briefings and events.
3. Proceed at all times in a confidential manner with respect to any management decisions, participating in meetings and overseeing operations for the AL-RCS Office. This includes working collaboratively with RCS leadership, chiefs, managers, and staff across RCS and LCSG.
4. Research, gather and compile information on a variety of program data for briefing materials, talking points, annual or quarterly reports, and statistics.
5. Collect, synthesize and review data and information for accuracy, to be used in the drafting of written materials in various formats (documents, presentations, online collaboration tools).
6. Initiate, establish, and maintain professional relationships with other service unit confidential and special assistants, administrative officers, supervisors and staff throughout LCSG and the Library, in order to share resources, information and effectively serve the service unit.

Application Process

Interested candidates should:

1. Obtain permission from their supervisor.
2. Submit a federal style resume (Please follow the link and ensure the resume includes all components of a federal style resume.)
3. Submit a one-page Statement of Interest describing qualifications that include work experience, education and training related to the knowledge, skills, and abilities listed below.

• Ability to organize the day-to-day administrative workflows of an executive office.
• Ability to serve as a liaison, or central point of contact, and interact collaboratively with others.
• Ability to plan, coordinate, manage, and execute a variety of sensitive and complex assignments that support the mission and program goals of an office.
• Ability to accomplish special projects or assignments.

1. The applicant should also provide the name and email address of their immediate supervisor.

Eligibility: This opportunity is open to LC permanent and indefinite staff who have permission from their supervisor.

Work Schedule: Flextime schedule, with telework of up to four days per pay period, with desired onsite schedule of Tuesdays, Wednesdays and Thursdays.

Submission: With permission from their supervisor, candidates should submit the required documents above to Hannah Sommers (hsommers@loc.gov) by 5:00 pm on Monday, February 3, 2025.

Selection: Applicant information will be reviewed and the top qualified candidate based on the required knowledge, skills, and abilities will be selected.

Start Date: The desired start date for the Confidential Assistant opportunity is February 24, 2025.

Human Resources
Library of Congress
101 Independence Ave, S.E.
Washington, D.C. 20540-1600
Email:JobHelp@loc.gov