Marketing Coordinator

Job Summary: The Marketing Project Coordinator will support the marketing teams by coordinating various marketing projects, managing deadlines, and collaborating with team members to ensure the timely delivery of materials. This role requires attention to detail, the ability to work in a team-oriented environment, and the skill to handle multiple tasks under pressure.

Essential Job Functions:

1. Project Coordination:
   
   • Coordinate marketing projects in assigned areas by working with various marketing teams to develop materials and meet deadlines.
   • Obtain all necessary approvals for project materials.
   • Ensure that marketing initiatives are executed effectively within specified timeframes.
2. Event Coordination:
   
   • Work with the Marketing Strategy and Planning team to coordinate on and off location events.
   • Assist with logistics, planning, and communication for event execution.
3. Report Generation:
   
   • Collaborate with the Marketing Strategy and Planning team to create and maintain reports.
   • Assist in evaluating the return on investment (ROI) for various marketing initiatives and provide insights.
4. Cross-Department Collaboration:
   
   • Build and maintain positive working relationships with partner departments to understand and anticipate their strategic needs.
   • Proactively offer solutions to process challenges and ensure smooth collaboration across teams.
5. Project Support:
   
   • Assist marketing team members with ongoing projects, duties, and events as assigned by management.
   • Provide timely support and assist in problem-solving to ensure project completion.
6. Asset and Information Management:
   
   • Serve as the central point for archiving project assets and materials, ensuring they are accessible to team members.
   • Compile meeting notes, action items, and ensure communication flows efficiently between team members and other departments.

Required Qualifications:

• Strong organizational and time-management skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office and other project management tools.
• Ability to work independently and as part of a collaborative team.

Preferred Qualifications:

• Experience in marketing, event coordination, or project management.
• Familiarity with marketing strategies and ROI analysis.

Work Environment:

• Office environment with normal climate control tolerances.
• Occasional travel or off-site work may be required for event coordination.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.