Marketing Coordinator

SUMMARY

The Marketing Coordinator is responsible for assisting the department in maintaining and updating the CRM database and managing the creation of low to mid-complexity proposals. Additionally, this role involves creating marketing materials for proposals, project sheets, resumes, tradeshows, award submittals, promotional materials, and other marketing deliverables. This role will also assist with the website, social media activities, videography, photography, promotional merchandise creation, and other creative content. All employees embrace and demonstrate the company mission and values by committing to incredible customer service, both internally and externally. Personal accountability, initiative, and teamwork are the hallmarks of our success.

ESSENTIAL FUNCTIONS

Proposal/ Win Work Responsibilities

• Update information systems, including the CRM and marketing Synology database, master resumes, project descriptions, and boilerplate content
• Capture new project information and the closeout of project information into the marketing database
• Build upon CRM Database to create proposal automation
• Coordinate and assemble client-based proposals and presentations
• Design and assemble resumes, project sheets, and marketing packages in InDesign
• Create copy for project sheets, marketing collateral, proposals, and award submittals
• Work directly with senior-level staff to prepare proposal materials
• Ensure all proposal sections are compliant and answer questions clearly
• Request required proposal and interview answers/visuals promptly from the team
• Complete all phases of proposal creation, from peer review of rough drafts to completion and delivery of the proposal and interview items by the required deadline
• Keep SharePoint and Synology files neat and organized following Williams Company protocol.

Marketing, Graphics, Branding, Design:

• Manage and assemble internal presentations, including the January Kickoff, Quarterly Updates, and monthly PM/Superintendent Meetings
• Assist with employee branding through the creation of internal marketing materials, HRIS branding, ordering business cards, photography, and creating and assembling new hire and employee care packages
• Ensure all materials are effectively communicating the strategic vision identified for a given pursuit and align with the organization's Brand
• Coordinate and assemble materials for award submittals
• Update company website, ADP home page, create social media content, and office digital signage
• Illustrative design and graphics creation for promotional merchandise, job site signs, and event displays
• Maintain regular inventory count of marketing supplies and standard swag, ensuring the marketing closet and storage areas remain neat and organized
• Coordinate with a team the planning of corporate events, including the fall dinner, fundraising events, and employee functions
• Coordinate with a team to plan conferences and tradeshows, including registering attendees, booth setup and staffing, and the creation of marketing materials and handouts
• Actively participates in the Ambassador role on the Employee ESOP Communications Committee
• Update project workload and AIA 305 forms quarterly
• Shoot minor photography and videography of employees, events, and projects
• Coordinate details with vendors, including photographers, videographers, printers, and suppliers

Company Values:

• Communicate clearly and timely across the company; takes action to request information necessary to meet customer expectations and internal deadlines
• Prioritize safety by conducting all work in a safe and efficient manner, complying with all local, state, and federal safety and health regulations
• Maintain healthy, professional relationships, both internally and externally
• Create a consistent, professional work product that meets or exceeds standards
• Promote and support a culture of inclusion where opinions are heard, valued, and respected
• Promote a positive company image through both communications and actions.
• Perform other incidental and related duties as required and assigned

QUALIFICATIONS

• Bachelor's Degree majoring in Business, Marketing, Graphic Design, English/Journalism, Communications, or equivalent experience required
• 1 - 3 years of experience in proposal writing or marketing experience in the A/E/C industry
• Intermediate experience in Adobe InDesign, Photoshop, and Illustrator experience preferred
• Proficient in Outlook, Word, PowerPoint, and Excel
• Previous experience creating professional social media content
• Previous experience creating content via HTML is preferred
• Ability to work independently and as part of a team on multiple projects with deadline-driven activities
• Effective and professional verbal and written communication skills
• Highly detail-orientated and proficient in reviewing and editing written communications and presentations, checking for grammar and formatting
• Demonstrates strong time management skills
• Demonstrates punctuality and a sense of urgency
• Displays personal initiative and professionalism