Administrative Assistant (4724C) East Asian Library, 75938 Job at University of

Administrative Assistant (4724C) East Asian Library, 75938About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

Departmental Overview

The East Asian Library is a language-specialty library with a staff of seventeen career employees, a changing number of temporary staff, and a large number of student employees. Its combined holdings total over a million items. Its primary users are East Asian studies faculty and students in all colleges and professional schools on the Berkeley campus. Because of the size and quality of the collection, EAL is also heavily used by researchers from other institutions in the U.S. and abroad, and regularly receives official visitors from various educational and cultural institutions in China, Japan, and Korea.

Responsibilities

The purpose of this position is to provide administrative support to the director of the East Asian Library and to the entire unit.

Key Responsibilities:

• Orders office supplies, prepares purchase orders; may obtain sourcing and pricing information.
• Obtains pre-approvals for entertainment and travel. Prepares requests for reimbursement for staff travel, professional development, entertainment of an official nature.
• Makes deposits. Monitors and maintains records of payments and reimbursements.
• Works with other campus units to obtain visas for visiting scholars.
• Miscellaneous duties as assigned (including but not limited to): assisting with events, preparing labels for special collections, and organizing old files.

Required Qualifications

• May have basic knowledge in administrative procedures including word processing, spreadsheet and database applications.
• Requires basic verbal and written communication skills, active listening, and time management skills.
• Ability to pay attention to detail.
• High school diploma or equivalent experience.

Preferred Qualifications

• Ability to work in a diverse environment; familiarity with Asian culture or knowledge of an Asian language.
• Familiarity with libraries and library operations.

Salary & Benefits

This is an approximately 12-month (not to exceed 1000 hours), non-exempt temporary position at 43% (17.2 hrs a week). This position is paid hourly and is not eligible for UC Benefits.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $24.14 (step 3.0).

How to Apply

• To apply, please submit your resume and cover letter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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